Senior Executive Support & Operations Specialist

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 83,000 - 89,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

UW Medicine Advancement in Seattle is seeking a Senior Administrative Specialist to provide high-level administrative and executive support to multiple senior leaders within a collaborative healthcare philanthropy environment.

The role manages complex calendars, onboarding, travel planning, event coordination, and special projects, with a hybrid schedule and occasional after-hours work. Strong project management and MS Office skills required.

Qualifications

• Bachelor of Arts degree and four or more years of direct support for an executive, senior administrator, or lead faculty in an administrative office environment.
• Demonstrated project management, organizational ability, empathy and strong attention to detail.
• Ability to manage emerging priorities and varying project timelines with professional communication.

Responsibilities

• Coordinate onboarding, interview scheduling, training coordination, and administrative process improvements.
• Manage complex calendars, meetings, interviews, donor visits, and executive briefings for multiple senior leaders.
• Plan and support events, retreats, donor visits, and leadership meetings; track milestones and distribute materials.

Skills

Project management

Scheduling

Communication

Customer service

Education

Bachelor of Arts degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

UW Medicine Advancement in Seattle is seeking a Senior Administrative Specialist to provide high-level administrative and executive support to multiple senior leaders within a collaborative healthcare philanthropy environment.

The role manages complex calendars, onboarding, travel planning, event coordination, and special projects, with a hybrid schedule and occasional after-hours work. Strong project management and MS Office skills required.