Executive Support & Operations Specialist

University Hospitals Pain Management; Cleveland (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

University Hospitals Pain Management is seeking an administrative professional to support one or more leaders with initiative and resourcefulness, maintaining an organized and efficient work environment.

Your responsibilities include scheduling and arranging meetings, handling calls and visitors, coordinating special projects, preparing presentations, and processing office requests while ensuring PHI compliance under UH policies.

Qualifications

• Must be able to maintain PHI security in compliance with UH policies.

Responsibilities

• Provide administrative support to leaders, including scheduling and arranging meetings, handling calls, assisting visitors, coordinating special projects, developing PowerPoint presentations, drafting correspondence, and processing office supply orders.
• Manage complex travel schedules, reserve flights and hotels via travel agency and online platforms, adapt to changes, and prepare a complete trip itinerary with expense reporting.
• Track staff calendars including Kronos timekeeping for the department.
• Coordinate staff meetings and department functions.
• Assist with daily and weekly operations and special projects.
• Provide administrative support and coordination for external advisors and consultants, including scheduling on-site meetings and teleconferences, reviewing/invoicing in SSI/Markview, and arranging travel and accommodations.
• Attend meetings to take minutes and distribute as needed.
• Manage reports from STATIT, PowerBI or other platforms to support leadership presentations.
• Provide additional administrative support within the department.

Job description

University Hospitals Pain Management is seeking an administrative professional to support one or more leaders with initiative and resourcefulness, maintaining an organized and efficient work environment.

Your responsibilities include scheduling and arranging meetings, handling calls and visitors, coordinating special projects, preparing presentations, and processing office requests while ensuring PHI compliance under UH policies.