Executive Specialist - Human Resources

Bay City Public Schools; Bay City (MI); On-site; USD 25,000 - 32,000; Full time

Job summary

Bay City School District seeks a Human Resource Executive Specialist to manage benefits administration, sick bank processes, certifications, and ACA/EEOC reporting. The role supports the HR Generalist and handles confidential information with precision.

The position requires strong organizational skills, detailed record-keeping, and ability to manage multiple projects in a dynamic environment.

Qualifications

• High school diploma or GED required with 2-3 years related experience or training.
• Experience in benefits administration is preferred.
• Ability to read and interpret documents and procedures; write routine reports and correspondence.

Responsibilities

• Maintain confidentiality of information.
• Update employee evaluation records in Frontline system.
• Monitor probationary and tenure status for teachers and staff.
• Verify teacher certifications meet state requirements.
• Post and update federal/state labor law posters.
• Administer benefits orientation and enrollments.
• Assist with annual open enrollment and ACA reporting.
• Support payroll with necessary reports and salary data.
• Track leaves, disability, and worker's compensation processes.
• Coordinate with insurance vendors and prepare required documentation.

Skills

Detail oriented

Highly organized

Communication skills

Confidential information handling

Education

High school diploma or GED

2–3 years related experience

Tools

Frontline system

Job description

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Frontline Applicant Tracking - Bay City School District

• Date Posted:
  10/14/2026
• Location:
  District Administration Center
• Date Available:
  ASAP

Starting Range: $17.91 - $23.10

SUMMARY: The Human Resource Executive Specialist is primarily responsible for benefits administration, overseeing the sick bank leave processes, various verifications, assisting in ACA reporting and EEOC reporting, overseeing the teacher certification renewals, and assisting in ensuring compliance with staff evaluations. This role works with the Human Resources Generalist to ensure compliance in all filing. This role also assists in day-to-day clerical tasks as needed. This role requires a highly organized, detail-oriented individual capable of managing multiple projects and shifting priorities to adjust to the ever changing priorities of the HR department.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include but are Not Limited to:

• Maintain discretion and loyalty with confidential information.
• Maintain and update employee evaluation records using the Frontline system, ensuring timely and accurate data entry.
• Monitor and manage probationary and tenure status for teachers and staff, ensuring compliance with district policies and state regulations.
• Verify and track teacher certifications, ensuring all teaching staff meet state certification requirements.
• Ensure that all required federal and state labor law posters are displayed prominently and updated regularly.
• Conduct benefits orientation for new employees, explaining health insurance options and other benefits.
• Manage changes, cancellations, and enrollments in employee insurance plans, ensuring accurate record-keeping.
• Assist with the annual open enrollment process for employee benefits, including communication, forms distribution, and assistance with selections.
• Address employee inquiries regarding insurance benefits, resolve concerns, and liaise with insurance vendors as needed.
• Aid in Affordable Care Act (ACA) reporting, ensuring compliance with federal requirements.
• Manage short-term and long-term disability claims, including documentation and communication with insurance providers.
• Process life insurance claims and related paperwork in the event of an employee's death.
• Administer the sick leave bank, including tracking contributions, usage, and eligibility.
• Track and assist with employee leaves of absence, including medical, Family and Medical Leave Act (FMLA), and non-medical leaves.
• Assist with worker's compensation claims, including filing reports and coordinating with insurance providers.
• Generate and provide necessary reports to payroll, including sick leave bank and compensation data.
• Maintain and update salary schedules for all employee classifications.
• Track longevity milestones and related compensation for eligible employees.
• Conduct and analyze salary surveys to ensure competitive compensation practices.
• Administer contractual payments, including allowances, annuities, and attendance incentives.
• Prepare and submit EEO reports to ensure compliance with federal and state regulations.
• Process purchase orders and requisitions for the HR department.
• Maintain work calendars for various employee groups
• Perform other duties as assigned by the immediate supervisor.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) with 2-3 years of related experience and/or training. Previous benefit management experience is heavily preferred.

LANGUAGE SKILL:

Ability to read and interpret documents and procedure manuals. Ability to write routine reports, correspondence, and create how-to manuals. Ability to speak effectively with parents, staff, and students. Demonstrated effective phone etiquette.

MATHEMATICAL SKILLS:

Ability to perform basic math computations including rates, ratios, and percents using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Demonstrated ability to use good judgment in decision-making.

Postings current as of 10/16/2026 9:10:31 AM CST.

Need Help?

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