Executive Services Intern

State of North Dakota; Bismarck (ND); Hybrid; USD 20,000 - 29,000; Part time

Job summary

The State of North Dakota is seeking an Executive Services Intern to provide administrative support to the Executive Director, General Counsel, and Commissioners. The role includes scheduling, communications, records management, meeting prep, and other office tasks to keep daily operations running smoothly.

Hybrid schedule with consistent in-office attendance in the Bismarck office is required. This internship offers practical experience in executive support within state government and public

Qualifications

• Strong organizational skills and attention to detail.
• Effective written and verbal communication.
• Professional, courteous, and dependable demeanor.
• Ability to prioritize assignments and manage multiple tasks.

Responsibilities

• Provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners.
• Answer calls, respond to inquiries, and direct callers to staff.
• Monitor emails and route time-sensitive messages appropriately.
• Coordinate calendars, meetings, and deadlines; maintain files and records.
• Assist with data entry, document prep, proofreading, copying, scanning, and other tasks.
• Support meeting agendas, materials, and logistics; track assignments and deadlines.

Skills

Strong organizational skills

Effective written and verbal

Dependable demeanor

Prioritize and multitask

Basic computer skills

Discretion with sensitive information

Education

Enrolled in college/university

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The North Dakota Ethics Commission is seeking a dependable, organized, and professional Executive Services Intern to provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners. This position supports the Commission’s daily operations through scheduling, professional communications, records management, meeting preparation, and other administrative functions.

A hybrid work schedule is available; however, this position requires consistent in-office attendance in the Bismarck office to support daily operations, coordinate with Commission staff, and assist with meetings and other activities.

The Executive Services Intern will serve as an initial point of contact for individuals contacting the Commission and help maintain a professional, organized, and responsive office environment. This position offers practical experience in executive support, state government operations, and public service.

Location

Bismarck, ND

Work Schedule

15-20 hours per week, with flexibility to accommodate academic schedules

Work Arrangement

Hybrid work schedule available, with consistent in-office attendance required

Compensation

$18.00 per hour

Duration

2026-2027 academic year, with the potential to continue through summer 2027

Summary of Work

Executive and Administrative Support

• Provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners.


• Answer incoming telephone calls, respond to routine inquiries, and direct callers to the appropriate staff member.


• Monitor and organize incoming emails and correspondence, identify time-sensitive communications, and route messages appropriately.


• Coordinate calendars, schedule meetings and appointments, and track deadlines and follow-up items.


• Maintain electronic and physical files, records, contact lists, and other administrative documents.


• Assist with data entry, document preparation, proofreading, copying, scanning, and other office tasks.


• Monitor office supplies and assist with general office organization.

Commission and Meeting Support

• Assist with preparing Commission meeting agendas, materials, correspondence, notices, presentations, and other documents.


• Coordinate meeting logistics and distribute meeting information and materials.


• Assist with organizing documents and tracking assignments and deadlines to support Commission operations.


• Support public education, outreach, and other Commission activities as assigned.

Professional Communications and Confidentiality

• Communicate professionally and courteously with members of the public, public officials, government employees, and other stakeholders.


• Exercise discretion and sound judgment when handling sensitive correspondence, internal communications, and Commission records.


• Follow applicable policies, procedures, and laws governing confidential information and public records.


• Refer inquiries involving legal matters, ethics complaints, or Commission policy to the appropriate staff member.

Other Duties

• Perform other administrative and operational duties as assigned to support the Commission’s mission and daily operations.

Minimum Qualifications

• Strong organizational skills and attention to detail.


• Effective written and verbal communication skills.


• Professional, courteous, and dependable demeanor.


• Ability to prioritize assignments, manage multiple tasks, and meet deadlines.


• Basic computer skills, including email, word processing, spreadsheets, and electronic calendars.


• Ability to exercise discretion and handle sensitive information responsibly.

Preferred Qualifications

• Currently enrolled in a college, university, or technical program, preferably in public administration, political science, business administration, communications, legal studies, or a related field.


• Experience with Microsoft Office applications, including Outlook, Word, and Excel.


• Interest in state government, public service, ethics, law, or government accountability.

Candidates currently enrolled in a college, university, or technical program are preferred. Individuals who are not currently enrolled are also encouraged to apply and will be considered based on their qualifications and experience.

About Team ND

\"Far and away the best prize life offers is the chance to work hard at work worth doing.\" - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Questions or Accommodations?

Contact Jill Mugaas, HR Business Partner

For tech issues, contact [e-mail] | [phone]

The Executive Services Intern will gain practical experience in executive support, government administration, and the daily operations of an independent state agency. Depending on assignments and individual interests, additional opportunities may include observing public meetings, assisting with public education and outreach activities, and learning about the Commission’s role in promoting transparency, accountability, and ethical conduct in North Dakota government.

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.