Account Budget Specialist II

North Dakota Department of Commerce; Bismarck (ND); Remote; USD 55,000 - 62,000; Full time

Job summary

The North Dakota Department of Commerce is seeking an Account Budget Specialist II to support federal grant programs, monitor expenditures, ensure compliance, and assist with financial reporting and fund management.

The role requires knowledge of governmental accounting, budgeting, reporting, and grant administration, with PeopleSoft experience preferred; travel is primarily in-state and remote work is allowed from North Dakota.

Qualifications

• Bachelor's degree in business, accounting or related field and one year of related experience.
• Associate's degree in business, accounting or related field and three years of related experience.
• Knowledge of governmental accounting principles and financial management practices.
• Experience with budgeting, financial reporting, and grant administration.

Responsibilities

• Lead financial monitoring and audits for subrecipients; track findings and corrective actions.
• Assist with budget development and monthly monitoring of programs.
• Prepare grant reports and maintain grant/project tracking.
• Provide technical assistance on grant administration and compliance.
• Draw down federal funds and manage reporting for various accounts.

Skills

Govt accounting

Budgeting

Financial reporting

Grant administration

PeopleSoft

Analytical skills

Communication

Leadership

Multitasking

Education

Bachelor's degree in business, accounting or related field

Associate's degree in business, accounting or related field

Tools

PeopleSoft

Integrated financial systems

Job description

Summary Of Work

It is the mission of Commerce to lead North Dakota's efforts to attract, retain and expand wealth and talent. We strive to provide solutions to empower the success of all North Dakotans.

Responsibilities

As our Account Budget Specialist II, you will support the financial administration of federal grant programs, monitor grant expenditures and compliance, coordinate subrecipient monitoring and audits, and assist with financial reporting and fund management. Responsibilities include:

Fiscal Review, Monitoring and Reporting

• Lead financial monitoring and audits for Commerce subrecipients. Track monitoring activities, audit status, findings, and corrective actions; ensure issues are resolved; and maintain historical records and supporting documentation.
• Assist with budget development and monthly monitoring of Commerce programs to track expenditures and ensure alignment with approved budgets.
• Prepare and submit grant reports through applicable reporting systems and develop additional financial and program reports as needed.
• Maintain tracking records for grants, projects, funding periods, and active and inactive projects.
• Complete grant closeouts to determine carryover balances. Assist with the Community Services Block Grant (CSBG) Annual Report and prepare required reporting for US Department of Energy (DOE), ND Health and Human Services (NDHHS), and other federal programs as needed.
• Assist with the preparation of the Annual Comprehensive Financial Report (ACFR).

Administrative Duties for Commerce Programs

• Provide technical assistance to subrecipients on grant administration, grant management, and federal compliance standards.
• Assist in developing program policies and procedures to ensure compliance with applicable Federal regulations.
• Maintain and update program manuals and ensure web content is current.
• Assist with account payable activities and request for funds.
• Plan, organize, and conduct grant administration workshops and training sessions.
• Maintain databases used for grant administration, tracking, and reporting.

Fund Management Responsibilities

• Draw down federal funds for departmental grant programs through applicable federal payment and financial management systems, including the Integrated Database Information System, Automatic Standards Application for Payment, Payment Management System and Line of Credit Control Systems.
• Track expenditures, reconcile bank accounts, and monitor investments associated with Petroleum Violation Escrow funds, money market accounts and certificates of deposit. Prepare the Annual Oil Overcharge Restitution Report for the US Department of Energy and maintain monthly status report of oil overcharge expenditures and investment balances.
• Reconcile Special Funds 342 spreadsheets with PeopleSoft financial records.

OMB Uniform Guidance Subpart F-Audit Responsibilities

• Monitor and track agency subrecipients subject to audit requirements under OMB Uniform Guidance Audit, including issuing management representation letters, as applicable, and tracking corrective action plans to ensure audit findings are appropriately addressed, and required corrective action plans are implemented.

Why You'll Love Working Here

At Commerce, you'll join a team that values integrity, impact, partnership, and collaboration. In this role, you'll help support the agency's financial operations and statewide programs funded through federal resources while gaining experience in public-sector accounting, budgeting, compliance, and financial reporting. Commerce supports professional development and offers opportunities for career growth within North Dakota state government.

Learn more about Commerce at commerce.nd.gov.

Minimum Qualifications

A Bachelor's degree in business, accounting or related field and one year of similar or related experience; or

An Associate's degree in business, accounting or related field and three years of similar or related experience.

State Accounting Experience Is Preferred

Willingness and ability to conduct in-state travel for meetings, trainings, and on-site monitoring as required. Travel is primarily in-state (25%).

Preferred Skills & Attributes

• Knowledge of governmental accounting principles and financial management practices.
• Experience with budgeting, financial reporting, and grant administration.
• Ability to analyze financial data, identify issues, and recommend solutions.
• Strong organizational, communication, and leadership skills.
• Experience using integrated financial systems (PeopleSoft experience preferred).
• Ability to manage multiple priorities while meeting deadlines.
• Interest in contributing to public service and statewide programs.

Location

Commerce has a central office location in Bismarck, and this position will be working remotely from any North Dakota location. Travel is required and primarily in-state (25%).

Salary

The hiring salary range is $4,933 - $5,550 monthly.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Employment Reference and Background Check

• EMPLOYMENT REFERENCE: Prior to job offer, employment references may be checked.
• BACKGROUND CHECK: A criminal history and driver's license check will be performed on the successful candidate.

Contact

Contact Denise Faber at [phone] or email at [e-mail] for more information or accommodation and assistance in the application or interview process.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

Miscellaneous

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.