Human Resources and Executive Coordinator

North Dakota Department of Environmental Quality; Bismarck (ND); On-site; USD 50,000 - 70,000; Full time

Job summary

North Dakota Department of Environmental Quality is seeking a Human Resources and Executive Coordinator to provide administrative support to the DEQ Director and assist with agency HR operations. This dual role includes calendar management, travel coordination, and drafting correspondence while supporting recruitment, onboarding, and the agency wellness program.

The role requires strong independence and collaboration with agency leadership, handling multiple priorities, meeting deadlines, and

Qualifications

• Five or more years of progressively responsible administrative support experience, including support to C-suite or executive leaders.

Responsibilities

• Manage the Director's calendar, coordinate scheduling priorities, and facilitate regular calendar reviews.
• Coordinate travel arrangements, registrations and itineraries.
• Draft, format, proofread, and route correspondence and other documents; ensure accuracy and timely follow-through.
• Greet and assist visitors to the Director's office; maintain records and assist with legislative tracking.
• Support recruitment by coordinating job postings, application materials, and communication with applicants; manage onboarding.
• Oversee the agency's wellness program and provide professional support to employees, applicants, the public, and government officials.

Skills

Calendar management

Administrative support

Travel coordination

Communication

Office software

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Summary Of Work

As the Human Resources and Executive Coordinator, you will provide administrative support to the DEQ Director and assist with the agency's human resources operations. This dual role offers an opportunity to work closely with agency leadership and employees across DEQ. In this role, you will manage the Director's calendar, coordinate scheduling priorities, and facilitate regular calendar reviews; coordinate travel arrangements, registrations and itineraries; draft, format, proofread, and route correspondence and other documents, ensuring accuracy and timely follow-through; greet and assist visitors to the Director's office, maintain records, and assist with legislative tracking. This position will also support recruitment by coordinating job postings, application materials, and communication with applicants; manage the onboarding process; and manage the agency's wellness program. To succeed in this position, you should be comfortable working independently while collaborating closely with others. You should be able to organize multiple assignments, meet deadlines, use office technology effectively, and provide consistent, professional support to employees, applicants, the public, government officials, and agency leadership.

Minimum Qualifications

Five or more years of progressively responsible administrative support experience, including support to C-suite or executive leaders.

While Human Resources experience will not substitute for the experience outlined above, due to the dual role nature of this position, preference will be given to applicants who also have experience in Human Resource operations such as recruitment, onboarding, and administering employee benefits.

About Team ND

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The Department of Environmental Quality (DEQ) participates in E-Verify. Please visit the following website for additional information: DEQ Job Openings

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.