Executive Staff Officer

North Dakota Department of Transportation; Bismarck (ND); On-site; USD 62,000 - 75,000; Full time

Job summary

North Dakota Department of Transportation in Bismarck seeks a seasoned executive office administrator to support policy, budgeting, and compliance.

You will manage training programs, procurement, meetings, audits, and confidential information while coordinating major events.

This role requires seven years of high-level admin experience, with strong research, reporting, and liaison skills to help deliver safe, efficient transportation services.

Qualifications

• Seven years of high-level admin support experience in major projects or procedures.
• Work experience must reflect ability to conduct research, provide analysis and interpretation of information, and prepare formal reports.
• College-level coursework in business administration, or related field, may substitute for the required work experience on a year-for-year basis.

Responsibilities

• Monitor and update departmental policies; coordinate annual reviews.
• Track legislation, prepare briefs/testimony, and summarize post-session impacts.
• Manage the Executive Training Budget; align with strategic goals.
• Coordinate statewide training for Administrative Assistants; analyze trends and skill gaps.
• Maintain Level 2 procurement certification; handle purchasing and p-card reconciliation.
• Schedule meetings and ensure Open Meetings compliance.
• Track audit findings; support Audit Committee scheduling and documentation.
• Provide backup support to the Executive Team's administrative assistant.
• Lead project coordination for departmental events (e.g., Transportation Conference).
• Assist with Notary Public duties, accessibility lead, intranet/website support, and Title VI coordination.

Job description

Summary Of Work

Executive Office, Bismarck, ND

Shape the Future of Transportation with the North Dakota Department of Transportation!

Are you ready to make a real impact? The North Dakota Department of Transportation is looking for dedicated and skilled professionals to join our team. This is your chance to play a vital role in creating safe, efficient, and innovative transportation solutions that serve communities across our state. We uphold the values of professionalism, respect, integrity, dedication, and excellence in everything we do. If you're seeking a rewarding career with purpose, we encourage you to apply today

NDDOT Hiring Range: $6,129 / month

Job Duties Include

Policy & Legislative Support

• Monitor and update departmental policies; coordinate annual reviews.
• Track legislation, prepare briefings/testimony, and summarize post-session impacts.

Training & Budget Administration

• Manage the Executive Training Budget and ensure alignment with strategic goals.
• Develop and coordinate statewide training for Administrative Assistants; provide recommendations based on trends and skill-gap analysis.
• Maintain Level 2 procurement certification and handle purchasing and p-card reconciliation.

Administrative Operations

• Manage meeting room scheduling and oversee Open Meetings compliance.
• Track audit findings and support Audit Committee scheduling and documentation.
• Provide backup support to the Executive Team's administrative assistant.

Event & Conference Coordination

• Lead project coordination for major departmental events (e.g., Transportation Conference).
• Support AASHTO/WASHTO activities and participate in planning committees.

Special Projects & Other Duties

• Manage special projects and perform administrative tasks as needed.
• Handle confidential information with discretion.
• Serve in roles such as Notary Public, digital accessibility lead, intranet/website support, and Title VI Coordinator.

Minimum Qualifications

• Requires seven years of work experience in high-level administrative support duties that included participation in the development, or modification, of major projects or procedures.
• Work experience must reflect an ability to conduct research, provide analysis and interpretation of information, and prepare formal reports.
• College-level course work in business administration, or a related field with course work reflecting the required abilities, may be substituted for the required work experience on a year-for year basis.

Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment, and a criminal background check.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Learn more about NDDOT. TTY users may use Relay North Dakota at 711 or 1 [phone].

NDDOT does not provide sponsorships and we are not an E-Verify employer.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.