Executive Assistant

Talentify; Greensburg (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Job summary

Decatur County Memorial Hospital is seeking an Executive Assistant to support the CEO, CFO, Medical Staff, and other senior leaders. The role manages complex calendars, coordinates communications, and ensures efficient operation of the executive office, including governance activities.

The ideal candidate will have a Bachelor's degree (preferred) and at least five years of executive support experience, with a track record of handling confidential information and producing board materials.

Qualifications

• Bachelor's degree in related field preferred; alternate education/experience may be considered.
• Five years of progressively responsible administrative or executive support experience.
• Experience managing executive calendars and coordinating meetings.
• Experience handling confidential information and governance matters.
• Proficiency with MS Office, email, and creating/editing board materials.

Responsibilities

• Provide executive administrative support to CEO, CFO, Medical Staff, and other leaders.
• Serve as primary liaison to Board of Directors, coordinating governance activities and materials.
• Manage complex calendars, schedule appointments, and arrange travel.
• Coordinate board and committee meetings, agendas, minutes, and records.
• Prepare, edit, and maintain executive documents, reports, and contracts.
• Handle sensitive matters with discretion and professionalism.
• Support strategic planning updates and organizational performance reports.
• Maintain filing systems and governance documents.

Skills

Executive support

Calendar management

Meeting coordination

Confidentiality

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Email

Document management systems

Board materials

Job description

Join the Team at Decatur County Memorial Hospital

At Decatur County Memorial Hospital (DCMH), we are more than a healthcare provider—we are a trusted community partner committed to improving the health and well‑being of the individuals and families we serve. As a critical access hospital, DCMH combines high-quality patient care, advanced medical services, and a compassionate, patient‑centered approach in a welcoming rural healthcare environment.

Our team is made up of dedicated professionals who are passionate about making a difference every day. We foster a culture of collaboration, respect, integrity, and continuous improvement, where employees are empowered to grow professionally while contributing to exceptional patient outcomes. DCMH offers competitive compensation and benefits, opportunities for professional development, and a supportive workplace that values each team member's contributions.

DCMH offers more than just a job—we offer a rewarding career and a supportive workplace culture. Employees enjoy competitive pay, comprehensive health and wellness benefits, generous paid time off, retirement savings opportunities, professional development support, and a variety of additional benefits designed to help you achieve your personal and professional goals. We are committed to creating an environment where team members feel valued, supported, and empowered to grow.

If you are seeking a rewarding career with an organization that is committed to excellence, innovation, and service, we invite you to explore opportunities with Decatur County Memorial Hospital and become part of a team that is making a meaningful impact in our community.

POSITION SUMMARY

Reports To

• President/CEO
• Amount of Travel Required
  • Occasional travel may be required to support executive leadership, Board of Directors activities, professional development opportunities, and healthcare industry conferences. Travel is generally limited and typically does not exceed 10% of work time.
• Positions Supervised
  • None
• Work Schedule
  • Full-time position with a regular weekday schedule. Occasional early morning, evening, or extended hours may be required to support executive leadership, Board meetings, committee meetings, strategic planning sessions, and special organizational events.
• FLSA Status
  • Exempt; must be available to work additional hours, as needed, to support executive leadership, Board of Directors meetings, committee activities, and other organizational priorities. Flexibility in scheduling is required.
• Position Summary
  • The Executive Assistant provides high‑level administrative, operational, and governance support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Medical Staff, and other executive‑level leaders. This position serves as a trusted partner to executive leadership, managing complex schedules, coordinating executive communications, and ensuring the efficient operation of the administrative office. The Executive Assistant serves as the primary administrative liaison to the Board of Directors, supporting Board governance activities, meeting coordination, and maintenance of official organizational records. The position requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage confidential information while supporting strategic initiatives, organizational priorities, and effective communication across the organization. The Executive Assistant plays a key role in facilitating collaboration between executive leadership, the Board of Directors, Medical Staff leadership, and internal stakeholders to advance the mission and goals of the organization.

KNOWLEDGE, SKILLS, & ABILITIES/POSITION QUALIFICATIONS

• Education
  • • Bachelor's degree in Business Administration, Healthcare Administration, Communications, Public Administration, or a related field preferred.
    • Relevant education, training, and experience that demonstrates the knowledge and skills necessary to perform the essential functions of the position may be considered in lieu of a degree.
• Experience
  • • Five (5) years of progressively responsible administrative or executive support experience, preferably supporting senior leadership.
    • Experience managing executive calendars, coordinating meetings and events, and supporting day‑to‑day executive office operations.
    • Experience working with confidential information and exercising sound judgment in a professional environment.
    • Experience supporting governing boards, executive leadership teams, or healthcare organizations is desirable.
• Computer Skills
  • • Proficient in Microsoft Office, email, and other standard computer applications, with the ability to learn and effectively use software systems required for assigned responsibilities.
  • • Demonstrated ability to create, edit, and maintain reports, presentations, spreadsheets, Board materials, meeting documentation, and other business records.
    • Ability to utilize virtual meeting platforms, electronic document management systems, and technology tools that support executive leadership and organizational operations.
    • Strong attention to detail and ability to manage electronic records, calendars, schedules, and confidential information with accuracy and discretion.
• Certificates & Licenses
  • • Professional certification related to executive or administrative support is desirable.
    • Indiana Notary Public commission, or the ability to obtain and maintain a commission, is preferred.
• Other Requirements
  • • Demonstrated ability to maintain strict confidentiality and exercise discretion when handling sensitive, financial, personnel, and governance‑related information.
    • Excellent verbal, written, and interpersonal communication skills with the ability to interact effectively with executive leadership, Board members, physicians, employees, and external stakeholders.
    • Strong organizational and time‑management skills with the ability to manage competing priorities and meet deadlines in a fast‑paced environment.
    • Demonstrated ability to exercise independent judgment, critical thinking, and problem‑solving skills.
    • Ability to work effectively with minimal supervision while maintaining a high degree of professionalism and accuracy.
    • Flexibility to attend occasional early morning, evening, or extended‑hour meetings and organizational events.

Essential Functions

• Provide comprehensive executive administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Medical Staff, and other executive‑level leaders, including managing complex calendars, scheduling appointments, coordinating meetings, and arranging travel.
• Serve as the primary administrative liaison to the Board of Directors, coordinating communications, meeting schedules, materials, correspondence, and governance‑related activities.
• Manage and prioritize executive communications by reviewing incoming correspondence, determining significance, exercising sound judgment, and ensuring timely responses and follow‑up.
• Coordinate Board of Directors, Medical Staff, leadership, and committee meetings, including agenda preparation, meeting logistics, attendance, and the preparation and distribution of meeting minutes and supporting materials.
• Prepare, edit, and maintain executive communications, reports, presentations, Board materials, contracts, policies, procedures, financial documents, and other organizational records.
• Handle sensitive, confidential, and complex matters on behalf of executive leadership while maintaining the highest level of professionalism, discretion, and confidentiality.
• Research, compile, analyze, summarize, and present information to support executive decision‑making, strategic initiatives, and organizational priorities.
• Monitor, coordinate, and follow up on issues, concerns, projects, and requests directed to executive leadership to ensure timely resolution and accountability.
• Serve as a communication link between executive leadership and organizational departments, fostering collaboration, trust, and effective information flow.
• Develop, maintain, and distribute strategic plan updates, organizational performance reports, and progress‑tracking documentation.
• Maintain and update Board of Directors and Medical Staff Bylaws, Rules, Regulations, and other governance documents.
• Establish and maintain efficient filing, records management, and document retention systems to preserve organizational and governance records.
• Interpret and communicate administrative and operational policies, procedures, and practices to leaders, staff, and other stakeholders as appropriate.
• Receive and assist visitors, vendors, Board members, and other stakeholders, ensuring a professional representation of executive leadership and the organization.
• Perform other duties and special projects as assigned in support of executive leadership and organizational objectives.