Executive Service Admin & Analytics Support

Design Mechanical, Inc.; Louisville (CO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Medical

Dental

Vision

401K matching

Life insurance

Paid holidays

Job summary

Design Mechanical, Inc., a Comfort Systems USA company, seeks a Service Administrative Assistant in Louisville, CO. You will provide direct administrative support to the Vice President of Service, prepare reports and meetings, and help coordinate departmental activities.

The role requires 3–5 years of admin experience, MS Office proficiency, and a professional demeanor in a fast-paced mechanical contracting environment. The wage range is $25-35 per hour, with comprehensive benefits.

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum 3-5 years of administrative experience, preferably in construction, HVAC, mechanical contracting, or service operations environments.
• Experience supporting senior leadership preferred.

Responsibilities

• Provide direct administrative support to the Vice President of Service.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Assist with departmental planning, special projects, and strategic initiatives.
• Coordinate departmental communications on behalf of the Vice President.
• Operations support: scheduling, reporting, and administrative tasks.
• Monitor and maintain departmental documentation, records, and tracking systems.
• Prepare operational reports, KPI dashboards, and workforce analytics.
• Support fleet, facility, safety, and compliance documentation as needed.
• Coordinate internal communications between operations staff, dispatch, and management.
• Assist with invoice research, customer inquiries, and account support.
• Reporting & Data Management: distribute recurring departmental reports.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion & confidentiality

Customer service

Problem solving

Teamwork

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

Design Mechanical, Inc., a Comfort Systems USA company, seeks a Service Administrative Assistant in Louisville, CO. You will provide direct administrative support to the Vice President of Service, prepare reports and meetings, and help coordinate departmental activities.

The role requires 3–5 years of admin experience, MS Office proficiency, and a professional demeanor in a fast-paced mechanical contracting environment. The wage range is $25-35 per hour, with comprehensive benefits.