Administrative Assistant Senior

Mass General Brigham Incorporated; Boston (MA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham is seeking an experienced Administrative Assistant Senior to provide high-level support to executives at our 90 Blossom Street location in Boston. The role requires managing schedules, coordinating meetings, and handling diverse clerical duties to ensure smooth office operations onsite.

The position emphasizes collaboration with senior leaders, preparation of reports and presentations, and coordination with IT and facilities.

Qualifications

• High School Diploma or equivalent required.
• Associate's degree in Business Administration or related field preferred.
• Experience in healthcare settings is a plus.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Skills

MS Office Suite

Verbal & written communication

Organizational skills

Multitasking

Independence

Attention to detail

Healthcare admin familiarity

Education

High School Diploma or Equivalent

Associate's Degree in Business Admin or related field

Job description

## Administrative Assistant SeniorApply: Onsite: Boston-MA: Full time: Posted Today: RQ4080842Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.**Job Summary**This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions: -Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. -Prepare, review, and edit reports, presentations, and other documents. -Handle incoming and outgoing correspondence, including emails, letters, and phone calls. -Organize and maintain office files, both electronic and physical. -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. -Arrange logistics for internal and external meetings, including room bookings and catering. -Serve as the primary point of contact between executives and internal/external stakeholders. -Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution. -Ensure office equipment is properly maintained and serviced. -Coordinate with IT for technical support and equipment needs. -Assist in the planning and execution of special projects and events. -Monitor project timelines and ensure deadlines are met.**Qualifications**Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience:5 to 7 years of experience in an administrative role and 1 to 2 years of experience providing administrative support to senior-level leaders or executives within a healthcare setting. Knowledge, Skills and Abilities: - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff.**Additional Job Details (if applicable)****Department:** MGH Laboratory Medicine **Schedule:** Monday - Friday | 7am- 4:30pm flexible | onsite | **Compensation:** The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills. **Benefits:** Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more! **Please note that this position does not support sponsorship for employment visa status or work authorization programs, including OPT and STEM OPT. Therefore, candidates requiring employment authorization through these programs are not eligible for consideration.****Remote Type**Onsite**Work Location**90 Blossom Street**Scheduled Weekly Hours**40**Employee Type**Regular**Work Shift**Day (United States of America)**Pay Range**$20.84 - $29.79/Hourly**Grade**4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.**EEO Statement:**1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.