Sr. Admin Assistant - NSI Stroke Research Support

massgeneralbrigham; Boston (MA); Hybrid; USD 59,660,000 - 85,360,000; Full time

Job summary

Mass General Brigham in Boston seeks a high-level administrative professional to support executive and management teams and active research programs. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure efficient office operations.

It may lead junior staff and acts as the primary contact for visitors and collaborators. The position is based in a hybrid office setting at 175 Cambridge Street, offers 40 hours weekly, and requires strong

Qualifications

• Experience in an administrative role, preferably in a healthcare setting (5-7 years).
• Experience supporting senior-level staff (1-2 years).
• Ability to manage executive schedules, travel arrangements.
• Strong written and verbal communication skills.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence, emails, letters, and phone calls.
• Organize and maintain electronic and physical files.
• Coordinate meetings with agendas, minutes, and action items.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Assist in planning special projects and events.
• Monitor project timelines and deadlines.

Skills

Communication skills

Organizational skills

Multitasking

Independence

Attention to detail

Healthcare knowledge

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration preferred

Associate's Degree related field preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams and supporting an active research program. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. The role is based in an office environment and serves as the initial point of contact for visitors, patients and collaborators, requiring proficiency in interpersonal communication, task prioritization/organization and professionalism.

Does this position require Patient Care? No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including collating and distributing pre-meeting materials, preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Qualifications

Education

• High School Diploma or Equivalent required
• Associate's Degree Business Administration preferred
• Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience

• Experience in an administrative role, preferably in a healthcare setting 5-7 years required
• Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

175 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and