Administrative Assistant Senior

massgeneralbrigham; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

403(b) retirement plan

Tuition reimbursement

Disounted MBTA pass

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to executive and management teams at the MG Laboratory Medicine department. The role includes scheduling, meeting coordination, document preparation, correspondence, and clerical duties to ensure efficient office operations.

The position may lead junior administrative staff and requires 5–7 years in admin roles, with 1–2 years supporting senior leaders in healthcare.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and organization abilities.
• Experience supporting senior leaders in healthcare preferred.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence and phone calls.
• Organize electronic and physical files.
• Coordinate meetings, agendas, minutes, and action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary contact between executives and stakeholders.
• Draft memos and announcements; manage office supplies and equipment.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Independent work

Healthcare administration familiarity

Education

High School Diploma or equivalent

Associate’s Degree in Business Administration/Related Field

Tools

Microsoft Outlook

Scheduling software

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care?

No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience

5 to 7 years of experience in an administrative role and 1 to 2 years of experience providing administrative support to senior-level leaders or executives within a healthcare setting.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Department

MGH Laboratory Medicine

Schedule

Monday - Friday | 7am- 4:30pm flexible | onsite |

Compensation

The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Benefits

Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!

Please note that this position does not support sponsorship for employment visa status or work authorization programs, including OPT and STEM OPT. Therefore, candidates requiring employment authorization through these programs are not eligible for consideration.

Remote Type

Onsite

Work Location

90 Blossom Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gen