Executive Secretary - Year-Round Position

East Hartford Public Schools; East Hartford (CT); On-site; USD 35,000 - 44,000; Full time

Job summary

East Hartford Public Schools seeks an Executive Secretary to provide high-level secretarial and accounting support in a confidential environment. The role serves as the main secretarial contact to the administrator and internal staff, handling routine matters and coordinating meetings and communications.

The position requires strong English language skills, organizational ability, and experience in office administration. This is a year-round, full-time role with a standard school-hour schedule.

Qualifications

• Associate's Degree preferred.
• Proven office experience highly desirable.

Responsibilities

• Acts as point of contact with Board members, staff and the public.
• Relieves administrator of routine details and takes appropriate action.
• Completes routine matters without direction.
• Maintains a professional workflow and supervises others.
• Operates word processing, spreadsheets, presentations and email.
• Prepares and presents information at meetings.

Skills

Office administration

Education

Associate's Degree Preferred

Job description

Frontline Applicant Tracking - East Hartford Public Schools

Executive Secretary - Year-Round Position JobID: 7759

Hours: 7:00 a.m. - 3:00 p.m.

Salary Range: $25.21- $31.96 per hour (Per Contract)

*Experience working in a Magnet School preferred, but not required*

The following documents must be complete and current for application to be considered for the position:

• Online Application
• Letter of Interest
• Resume
• Copy of Valid Certification and/or License
• Transcripts (if applicable)
• Three Current Letters of Recommendation (dated within the past 12 months)
• Other: Letter of application should include background information

Internal applicants are required to submit the same application materials

JOB# 300

TITLE: Executive Secretary

JOB GOAL: Performs secretarial/accounting, administrative work of a complex, confidential and responsible nature. This position will usually exist in offices with one or two office workers and serves as the main secretarial position to the administrator.

REPORTS TO: Principal or Supervisor.

QUALIFICATIONS:

• Associate's Degree Preferred
• Proven office experience highly desirable

PERFORMANCE RESPONSIBILITIES:

• Serves in many instances as the point of initial contact with Board members, staff and the public.
• Relieves the administrator of administrative details and takes appropriate action on routine matters.
• Completes routine/cyclical matters without direction.
• Supervises and maintains a professional work flow.
• Prioritizes work
• Possesses an excellent knowledge of grammatical skills and the English language
• Organizes and supervises others, including Secretaries
• Operates personal computer at advanced skills level, including word processing, presentation, spread sheets, data entry and electronic mail.
• Creates/maintains/teaches computer procedures/programs.
• Possesses working knowledge of current Board policies and laws relevant to the individual's department.
• Prepares and presents information at meetings.
• Communicates with vendors for problem resolutions.
• Possesses knowledge of bookkeeping procedures/programs
• Maintains various account journals and prepares information for transfer and entryinto automated account systems.
• Performs double entry bookkeeping procedures, maintains account balances and reconciles bank statements.
• Maintains substantial financial records of budgetary transactions.
• Performs all functions expected of an Assistant Secretary, Secretary
• Assumes such other functions as may be determined.

TERMS OF EMPLOYMENT:Seven hours per day, twelve-month year.Salary and work year per contract with Local 2727.

EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Non-Certified Staff.

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