Executive Assistant – Hartford Pre-K Magnet School

Hartford Public Schools; Hartford (CT); On-site; USD 39,311 - 52,732; Full time

Job summary

A public school district in Hartford is seeking an Executive Assistant for the Hartford Pre-K Magnet School. This role involves providing complex administrative and secretarial support with responsibilities such as managing records and communication. Ideal candidates will have a high school diploma, at least three years of experience in a school office, and proficiency in Microsoft applications. Salary ranges from $39,311 to $52,732, based on qualifications. Bilingual candidates are preferred.

Qualifications

• Minimum of 3 years working in a school/central office environment.
• Highly proficient in modern office equipment.
• Ability to maintain a variety of clerical records.

Responsibilities

• Perform complex administrative and secretarial assistance.
• Maintain effective relationships with staff.
• Exercise tact and courtesy in personal and telephone contacts.

Skills

Excellent organizational skills

Effective written and oral communication skills

Knowledge of bookkeeping principles

Bilingual preferred

Education

High school diploma or GED

Additional college preferred

Tools

MUNIS

PowerSchool

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Access

Job description

Job ID # 2497

Executive Assistant – Hartford Pre‑K Magnet School

Position Information

• Position Type: Secretarial/Clerical/ Secretary / Executive Assistant
• Date Posted: 3/16/2016
• Closing Date: 3/30/2016
• Location: Hartford Pre‑K Magnet School

Reporting To

Principal

Summary

Performs complex administrative and secretarial assistance of a confidential and responsible nature requiring knowledge of internal, district‑wide systems and procedures related to schools.

Qualifications Required

• High school diploma or GED with additional college preferred.
• Minimum of 3 years working in a school/central office environment.
• Thorough knowledge of MUNIS, PowerSchool and other database, a must.
• Knowledge of bookkeeping principles and practices where necessary.
• Highly proficient in the use of modern office equipment, including Microsoft Windows, Word, Excel, Outlook, PowerPoint, Access and other applicable programs.
• Excellent organizational skills.
• Effective written and oral communication skills.
• Ability to maintain variety of clerical records.
• Must have good evaluations and attendance record.
• Ability to establish and maintain effective relationships with staff.
• Ability to exercise tact and courtesy in making personal and telephone contacts.
• Ability to periodically work and extended and/or flexible schedule to meet the demands of the schools.
• Bilingual preferred.
• Candidate must successfully complete testing requirements.

Salary and Terms of Employment

Salary in accordance with Hartford Federation of School Secretaries, 2015‑2016 Salary Grid (105‑12) $39,311 - $52,732 - Twelve‑month work year.

Union Affiliation

Hartford Federation of School Secretaries.

Application Procedure

All current internal and external applicants must submit an online application. To apply, go to: http://www.applitrack.com/hartford/onlineapp/ OR go to www.hartfordschools.org and follow the appropriate link.

Position subject to available funding. An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D.