Executive Secretary with Active Secret Clearance

NANA Regional Corporation; Washington (District of Columbia); On-site; USD 41,328 - 68,880; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Job summary

NANA Regional Corporation is seeking an Administrative Assistant for on-site duties in the Washington, DC area. You will read memos, sort mail, prepare routine responses, coordinate meetings, manage calendars, and provide general office support.

Candidates should have 2+ years of related experience, an Active Secret Clearance, and strong skills in Microsoft Office, organization, writing, and customer service. The role includes attending to visitors, scheduling travel, and maintaining records.

Qualifications

• 2+ years of related experience.
• Active Secret Clearance.
• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Excellent organizational, communication and writing skills.
• Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

Responsibilities

• Reads, analyzes memos and reports to determine significance and plan distribution.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Prepares responses to correspondences containing routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets personnel entering CA/FO and escorts personnel as required.
• Coordinates travel arrangements for FO management, utilizing E2.
• Submits Time and Attendance reporting for FO personnel and maintains all T&A supporting documents.
• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
• Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated.
• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
• Maintains the calendar for office management by arranging and scheduling appointments.
• Prepares meeting briefs to managers indicating appointment purpose and background data.
• Records minutes from meetings.
• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies.
• Maintains work area in a professional manner as directed.
• Ensures automation equipment is operational.
• Assists with setting up conference calls and IT-supported conferences.
• Assists with prepping conference rooms for events.

Skills

Excellent organizational skills

Excellent communication skills

Excellent writing skills

Customer service skills

Interacting with diverse departments

MS Office proficiency

Tools

Microsoft Office Suite

Job description

NANA Regional Corporation is seeking an Administrative Assistant for on-site duties in the Washington, DC area. You will read memos, sort mail, prepare routine responses, coordinate meetings, manage calendars, and provide general office support.

Candidates should have 2+ years of related experience, an Active Secret Clearance, and strong skills in Microsoft Office, organization, writing, and customer service. The role includes attending to visitors, scheduling travel, and maintaining records.