Executive Secretary to VP, Facilities Development & Ops

Washtenaw Community College,; Ann Arbor (MI); On-site; USD 27,552 - 37,195; Full time

Benefits offered by this job

Inclusive environment

Retirement match 4:1

Tuition reimbursement

Job summary

Washtenaw Community College seeks an Executive Secretary to support the Vice President of Facilities Development and Operations. The role ensures seamless execution of executive tasks and department initiatives, including coordinating with the Office of Design and Construction.

The position requires strong administrative skills, familiarity with AI-enabled tools, budget support, and the ability to manage multiple priorities in a busy college environment. Regular campus presence is expected.

Qualifications

• High school diploma or GED with 7 years of relevant work experience or equivalent.
• Proficient in Microsoft Office, Google Docs, and standard office tech.
• Experience using AI-assisted productivity tools; maintain confidentiality.
• Basic math for budgeting, invoicing, and financial reporting.

Responsibilities

• Provide executive support for the Vice President of Facilities & Development.
• Manage calendar, emails, calls, and meeting requests; coordinate with teams.
• Draft, review, and edit correspondence, reports, and presentations.
• Assist with budget prep, POs, invoices, and project cost tracking.

Skills

Microsoft Office

Google Docs

AI tools

CMMS

Project management

Education

High School Diploma or GED

60 college credits

Tools

AI productivity tools

Job description

Washtenaw Community College seeks an Executive Secretary to support the Vice President of Facilities Development and Operations. The role ensures seamless execution of executive tasks and department initiatives, including coordinating with the Office of Design and Construction.

The position requires strong administrative skills, familiarity with AI-enabled tools, budget support, and the ability to manage multiple priorities in a busy college environment. Regular campus presence is expected.