Executive Assistant to VP Office — Projects & Events

San Mateo County Community College District; San Mateo (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

Vacation and sick leave

Medical, dental and vision premiums

Retirement benefits

403(b) and 457 plans

Job summary

San Mateo County Community College District is seeking an Executive Assistant to provide paraprofessional support to senior administrative staff, including the Vice President. The role requires independent judgment, calendar management, meeting support, and ability to prepare complex reports and materials.

You will train and supervise clerical staff, coordinate with multiple college and district units, and help plan workshops and events while maintaining confidential information and ensuring

Qualifications

• Combination of education and experience equivalent to an Associate's degree in business administration or related field.
• Demonstrated experience with complex clerical work and office procedures.
• Strong written and oral communication skills, including public speaking.

Responsibilities

• Maintain a complex executive calendar and coordinate meetings and events.
• Prepare reports, budgets, requisitions, and contracts.
• Supervise clerical staff and coordinate with other units.
• Take and transcribe meeting notes and coordinate projects.

Skills

Administrative support

Calendar management

Communication

Budgeting

Staff supervision

Education

Associate's degree in business administration or related field

Tools

Microsoft Office

Google Workspace

Presentation software

Job description

San Mateo County Community College District is seeking an Executive Assistant to provide paraprofessional support to senior administrative staff, including the Vice President. The role requires independent judgment, calendar management, meeting support, and ability to prepare complex reports and materials.

You will train and supervise clerical staff, coordinate with multiple college and district units, and help plan workshops and events while maintaining confidential information and ensuring