Executive Secretary to the Superintendent

West Virginia Department of Education; Massachusetts; On-site; USD 34,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

West Virginia Department of Education seeks an Executive Secretary/Secretary II/III to perform complex secretarial tasks in a school or departmental setting. The role includes confidential admin duties, messaging, report preparation, and liaison with staff and the public.

Employment follows WV Code provisions and county salary schedules with competitive benefits. Pursuant to WV law, the Secretary levels cover diverse administrative responsibilities and potential advancement, with a focus on

Qualifications

• Requires High School diploma or equivalent under WV Code §18A-2-5
• Background check under WV Code §18-5-15c
• Meets WV Code §18A-4-8b qualifications
• Demonstrates competency per WV Code §18A-4-8e
• Executive Secretary: five years within the school system (if applicable)

Responsibilities

• Maintain confidentiality and integrity
• Communicate clearly, both verbally and in writing
• Greet visitors and route messages
• Respond to inquiries and coordinate with staff and community
• Operate office equipment and manage routine correspondence
• Prepare reports and maintain records
• Support accounting functions and generate reports
• Schedule activities and coordinate meetings
• Multi-task and perform duties with minimal supervision
• Liaise between buildings/programs and the public
• Ensure compliance with laws and board policies
• Assist with purchasing and financial controls where applicable
• Keep administrators informed of building/program requirements
• Maintain inventories and office procedures
• Produce accurate written communications and reports

Skills

Communication skills

Confidentiality

Interpersonal skills

Multitasking

Professional demeanor

Education

High School diploma or equivalent

Criminal background check

WV Code qualifications knowledge

State competency/test knowledge

Five years school system employment (Executive Secretary only)

Tools

County accounting system

Office machines and data entry

Job description

West Virginia Department of Education seeks an Executive Secretary/Secretary II/III to perform complex secretarial tasks in a school or departmental setting. The role includes confidential admin duties, messaging, report preparation, and liaison with staff and the public.

Employment follows WV Code provisions and county salary schedules with competitive benefits. Pursuant to WV law, the Secretary levels cover diverse administrative responsibilities and potential advancement, with a focus on