School Secretary & Administrative Specialist (Flexible Hours)

West Virginia K-12 Jobs; Charleston (WV); On-site; USD 35,000 - 45,000; Full time

Job summary

West Virginia K-12 Jobs is seeking a Secretary II/III to perform a variety of complex secretarial, clerical, and financial tasks in a school setting. The role requires flexibility for evening programs and may operate at a second site as programs expand.

The position involves secretarial, bookkeeping and administrative duties, serving as liaison between the building, staff, students and community. Strong keyboarding and software skills are essential for maintaining records and processing payments.

Qualifications

• Experience with secretarial, bookkeeping and administrative support.
• Willing to work flexible hours including evenings and second site.
• Strong communication and interpersonal skills.
• Excellent keyboarding skills with good grammar and punctuation.
• Must be able to learn and use new software programs.

Responsibilities

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• Serves as a liaison capacity between the building/program and the public.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Keeps administrator(s) informed of all aspects of building/program requirements.
• Receives, counts and deposits all monies related to adult programs and others as needed.
• Verifies and pays all bills related to adult programs and others as needed.
• Maintains a computer journal for all funds.
• Prepares adult student information cards and reports.
• Prepares purchase orders for instructional, office and custodial supplies and verifies the receipts.
• Compiles and prepares computer files.
• Maintains attendance, payroll and financial reports related to adult programs and others as needed.
• Processes mail, handles incoming calls and makes outgoing calls as needed.
• Serves as a receptionist and acts as a liaison between school and community.
• Types correspondence for the director.
• Maintains regular attendance related to adult programs and others as needed.
• Maintains a neat and orderly work area.
• Ability to work effectively with administrators and other staff personnel.
• Experience with the operation of computers and software.
• Must have strong communication and interpersonal skills.
• Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents.
• Excellent keyboarding skills required with good grammatical spelling and punctuation.
• Ability to establish and maintain effective working relationships with staff and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Other duties as assigned.

Skills

Secretarial work

Bookkeeping

Administrative support

Communication skills

Keyboarding

Tools

Microsoft Office

Database software

Spreadsheets

Job description

West Virginia K-12 Jobs is seeking a Secretary II/III to perform a variety of complex secretarial, clerical, and financial tasks in a school setting. The role requires flexibility for evening programs and may operate at a second site as programs expand.

The position involves secretarial, bookkeeping and administrative duties, serving as liaison between the building, staff, students and community. Strong keyboarding and software skills are essential for maintaining records and processing payments.