Executive Secretary to the Principal - Middle School

Norwalk; Norwalk (CA); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Norwalk Community School District in Norwalk, CA is seeking a Principal Secretary for Norwalk Middle School to manage the office and support students, families, and staff. You will handle reception, communications, attendance data, and scheduling while ensuring a welcoming, organized environment.

The role includes coordinating parent events, preparing handbooks and notices, and assisting with district communications. Evening hours may be required for events.

Formación

• Two to five years' experience as administrative assistant in a fast-paced office, preferably a public school.
• Proficient in Google Suite and able to learn to use customized software.
• Advanced clerical and general business office skills.
• Strong organization skills necessary to maintain an efficient and effective records system.

Responsabilidades

• Direct administrative assistant to the principal, performing regular clerical duties and other assigned tasks to ensure the smooth and efficient operations of the office.
• Assist the principal by performing clerical tasks and preparing student/parent communications.
• Assist with parent open house events and parent teacher conferences (evening hours).
• Set up conference schedules, sends parent communications, makes parent phone calls, and all other duties required for conferences.
• Help to ensure the safety of the building and students by monitoring front exit and security equipment.
• Serve as primary building receptionist receiving visitors and members from the public, receiving phone calls and distributing messages.
• Responsible for maintaining all student files and assisting the Attendance Secretary with recording data on the district student information system including student attendance, absences, student academic records, tracking student tardies, and inputting other student information as necessary.
• Responsible for assisting the Attendance Secretary in communicating with parents and teachers regarding student absences.
• Communicates necessary information to substitute employees and ensuring all classes are covered by a qualified substitute teacher.
• Performs student nursing duties as required – including medication administration
• Processes all incoming mail.
• Assists the principal in preparing student handbooks and other documents.
• Assists the principal in preparing staff and public communications for school announcements, newsletters, or other communications.
• Posts notices as directed to school website.
• Communicates information to other school buildings and District Office as needed.
• Processes purchase orders for all purchases for the building as needed. Monitor account balance and notify principal of any deficiencies.
• Receives incoming orders, verifying receipt of items and distributing supplies as needed.
• Assists in maintaining building equipment inventories as needed.
• Cross-training duties with other secretarial staff and nursing staff.

Conocimientos

Office admin

Clerical tasks

Communication

Organization

Data entry

Google Suite

Multitasking

Customer service

Educación

Administrative assistant education

Herramientas

Google Suite

District software

Descripción del empleo

Norwalk Community School District in Norwalk, CA is seeking a Principal Secretary for Norwalk Middle School to manage the office and support students, families, and staff. You will handle reception, communications, attendance data, and scheduling while ensuring a welcoming, organized environment.

The role includes coordinating parent events, preparing handbooks and notices, and assisting with district communications. Evening hours may be required for events.