Principal Secretary & School Office Lead

Norwalk Community School; Norwalk (IA); On-site; USD 29,000 - 36,000; Full time

Job summary

Norwalk Middle School is seeking a Principal Secretary to support the principal and office operations. The role involves clerical tasks, student and parent communications, scheduling, and maintaining student records in a fast-paced school environment.

The position also covers front desk reception, coordinating conferences, and assisting with nursing duties and mail processing. Evening hours for events may apply.

Qualifications

• Minimum of 2-5 years' experience as administrative assistant in a fast-paced office.
• Proficient in Google Suite and ability to learn customized software.
• Advanced clerical and general business office skills.
• Strong organization skills to maintain an efficient records system.

Responsibilities

• Serve as direct administrative assistant to the principal, performing regular clerical duties and other assigned tasks to ensure the smooth and efficient operations of the office.
• Assist the principal by performing clerical tasks and preparing student/parent communications.
• Assist with parent open house events and parent-teacher conferences (evening hours may be required).
• Set up conference schedules, send parent communications, make parent calls, and handle conference duties.
• Help ensure building and student safety by monitoring front exit and security equipment.
• Serve as primary building receptionist receiving visitors and calls and distributing messages.
• Maintain student files and assist Attendance Secretary with district SIS data entry (attendance, tardies, records).
• Communicate with parents and teachers regarding student absences.
• Inform substitute staff and ensure classes are covered by substitutes.
• Perform student nursing duties including medication administration.
• Process all incoming mail and prepare student handbooks and staff communications.
• Post notices to the school website and coordinate with District Office.
• Process purchase orders and monitor account balances.

Skills

Administrative support

Communication skills

Organization

Attention to detail

Education

Business education

Tools

Google Suite

Customized software

Job description

Norwalk Middle School is seeking a Principal Secretary to support the principal and office operations. The role involves clerical tasks, student and parent communications, scheduling, and maintaining student records in a fast-paced school environment.

The position also covers front desk reception, coordinating conferences, and assisting with nursing duties and mail processing. Evening hours for events may apply.