12 Month Secretary

Illinois Education Job Bank; Alsip, Northern (IL, KY); Hybrid; USD 36,000 - 60,000; Full time

Job summary

Illinois Education Job Bank in Alsip, IL is seeking a school secretary to support the Principal with a wide range of administrative duties. The position requires discretion, strong organizational skills and the ability to work independently.

Responsibilities include scheduling, record-keeping, handling communications, and assisting with attendance and payroll information as needed. The role emphasizes professional interaction with students, staff, parents, and community members.

Qualifications

• High school diploma or equivalent.
• Excellent oral and written communication skills.
• Proficient in computer skills and routine office equipment.

Responsibilities

• Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks.
• Maintain reports, records and files relating to students, staff, budgets, operations and activities.
• Receive, open and route mail to appropriate personnel.
• Orient new and substitute teachers; provide directions and instructional materials.

Skills

Oral communication

Written communication

Computer skills

Education

High school diploma or equivalent

Job description

• Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
• Must exhibit discretion and complete confidentiality on sensitive school matters
• Ability to work independently while also serving as secretary to Principal
• Schedule appointments and meetings as requested by Principal
• Receive, open, and route mail to appropriate personnel
• Maintain records of all building funds and issue checks as required to reimburse accounts; balance and reconcile accounts, verify appropriate and authorized use of designated funds
• Request subs as needed on daily basis
• Order supplies, distribute appropriately and maintain proper paperwork for business office
• Produce and retain records for student attendance, enrollment, personnel and payroll information required from business office
• Enter appropriate information in student management system
• Process requisitions and distribute office materials and supplies; maintain materials and equipment inventory as assigned
• Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures
• Orient new and substitute teachers; provide directions, keys and instructional materials
• Demonstrate excellent public relation skills while working within a diverse population of students, staff, parents and community members
• Exhibit proficiency in meeting schedules and timelines

Qualifications

• High school diploma or equivalent
• Excellent oral and written communication skills
• Proficient in computer skills and routine office equipment