Executive Secretary to the Presiding Judge

State of Missouri; Rolla (MO); On-site; USD 42,000 - 58,000; Full time

Job summary

The State of Missouri Judiciary is seeking a Secretary to the Presiding Judge in Missouri Circuit Courts to provide executive secretarial support for the presiding judge. The role requires handling complex administrative tasks and confidential information with discretion.

The successful candidate will have a high school diploma and at least four years of secretarial or clerical experience, thorough knowledge of court procedures, and strong business English skills to manage schedules,

Qualifications

• Graduation from high school and four years of secretarial or general clerical experience.
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Responsibilities

• Serves as secretary to presiding judge of a judicial circuit; makes administrative decisions within designated areas; screens callers and visitors; refers matters to appropriate staff; transmits presiding judge's decisions and views.
• Prepares information and answers questions in order to relieve the judge of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders, opinions and other legal dictation and correspondence; may compose orders of routine nature.
• Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits various invoices, makes travel arrangements.
• Maintains suspense file calling attention to important items; prepares and maintains directories, and maintains calendars

Skills

Secretarial practices

Business English

Court procedures knowledge

Organization operations knowledge

Legal citation research

Education

High school diploma

Job description

The State of Missouri Judiciary is seeking a Secretary to the Presiding Judge in Missouri Circuit Courts to provide executive secretarial support for the presiding judge. The role requires handling complex administrative tasks and confidential information with discretion.

The successful candidate will have a high school diploma and at least four years of secretarial or clerical experience, thorough knowledge of court procedures, and strong business English skills to manage schedules,