Executive Court Secretary for Presiding Judge

State-of-Missour; Rolla (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

The Missouri Judiciary is recruiting a Secretary to the Presiding Judge to perform highly responsible executive secretarial work for a presiding judge of a judicial circuit. This role requires handling confidential matters, managing schedules, and coordinating communications within the circuit court.

Ideal candidates will have a high school diploma and at least four years of secretarial or clerical experience, with strong knowledge of court procedures, business English, and organizational

Qualifications

• Graduation from high school and four years of experience in secretarial or general clerical experience.
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education.
• Thorough knowledge of secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation and arithmetic.
• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Thorough knowledge of organization operations, functions and scope of authority of the court or activity to which assigned.
• Ability to perform elementary research of legal citations.

Responsibilities

• Serves as secretary to presiding judge of a judicial circuit; makes administrative decisions within designated areas; screens callers and visitors; refers matters to appropriate staff; transmits presiding judge's decisions and views.
• Prepares information and answers questions in order to relieve the judge of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders, opinions and other legal dictation and correspondence; may compose orders of routine nature.
• Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits various invoices, makes travel arrangements.
• Maintains suspense file calling attention to important items; prepares and maintains directories, and maintains calendars

Skills

Secretarial practices

Business English

Court procedures

Organization operations

Legal citation research

Education

High school diploma

Job description

The Missouri Judiciary is recruiting a Secretary to the Presiding Judge to perform highly responsible executive secretarial work for a presiding judge of a judicial circuit. This role requires handling confidential matters, managing schedules, and coordinating communications within the circuit court.

Ideal candidates will have a high school diploma and at least four years of secretarial or clerical experience, with strong knowledge of court procedures, business English, and organizational