Executive Secretary to the Presiding Judge

State-of-Missour; Missouri; On-site; USD 38,000 - 48,000; Full time

Job summary

Missouri Judiciary invites applications for a Secretary to the Presiding Judge position in Missouri Circuit Courts. The role requires delivering executive secretarial support to a presiding judge, handling complex administrative tasks and court communications.

Accuracy, discretion and knowledge of court procedures are essential. The position involves dictation, scheduling, document preparation, and travel arrangements, with emphasis on maintaining calendars and files for efficient court

Qualifications

• Graduation from high school and four years of experience in secretarial or general clerical experience.

Responsibilities

• Serves as secretary to presiding judge of a judicial circuit; makes administrative decisions within designated areas; screens callers and visitors; refers matters to appropriate staff; transmits presiding judge's decisions and views.
• Prepares information and answers questions to relieve the judge of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders, opinions and other legal dictation and correspondence; may compose orders of routine nature.
• Prepares correspondence and forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits invoices, makes travel arrangements.
• Maintains suspense file calling attention to important items; prepares and maintains directories, and maintains calendars

Skills

Secretarial experience

Education

High school diploma or equivalent

Job description

Missouri Judiciary invites applications for a Secretary to the Presiding Judge position in Missouri Circuit Courts. The role requires delivering executive secretarial support to a presiding judge, handling complex administrative tasks and court communications.

Accuracy, discretion and knowledge of court procedures are essential. The position involves dictation, scheduling, document preparation, and travel arrangements, with emphasis on maintaining calendars and files for efficient court