Secretary to Presiding Judge

State of Missouri; Rolla (MO); On-site; USD 42,000 - 58,000; Full time

Job summary

The State of Missouri Judiciary is seeking a Secretary to the Presiding Judge in Missouri Circuit Courts to provide executive secretarial support for the presiding judge. The role requires handling complex administrative tasks and confidential information with discretion.

The successful candidate will have a high school diploma and at least four years of secretarial or clerical experience, thorough knowledge of court procedures, and strong business English skills to manage schedules,

Qualifications

• Graduation from high school and four years of secretarial or general clerical experience.
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Responsibilities

• Serves as secretary to presiding judge of a judicial circuit; makes administrative decisions within designated areas; screens callers and visitors; refers matters to appropriate staff; transmits presiding judge's decisions and views.
• Prepares information and answers questions in order to relieve the judge of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders, opinions and other legal dictation and correspondence; may compose orders of routine nature.
• Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits various invoices, makes travel arrangements.
• Maintains suspense file calling attention to important items; prepares and maintains directories, and maintains calendars

Skills

Secretarial practices

Business English

Court procedures knowledge

Organization operations knowledge

Legal citation research

Education

High school diploma

Job description

Job Location: MissouriCircuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why You'll Love This Position

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Secretary to the Presiding Judge position to perform highly responsible executive secretarial work involving complex work methods serving as primary secretarial support to a presiding judge of a judicial circuit within the Missouri State Courts System. Work involves performance of varied and complex secretarial duties including administrative functions as assigned by the presiding judge. Supervision is received through personal conferences, general observation of work in progress and the review of completed work.

• Serves as secretary to presiding judge of a judicial circuit; makes administrative decisions within designated areas; screens callers and visitors; refers matters to appropriate staff; transmits presiding judge's decisions and views.
• Prepares information and answers questions in order to relieve the judge of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders, opinions and other legal dictation and correspondence; may compose orders of routine nature.
• Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits various invoices, makes travel arrangements.
• Maintains suspense file calling attention to important items; prepares and maintains directories, and maintains calendars

Minimum Qualifications

Graduation from high school and four years of experience in secretarial or general clerical experience.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred Qualifications

• Thorough knowledge of secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation and arithmetic.
• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Thorough knowledge of organization operations, functions and scope of authority of the court or activity to which assigned.
• Ability to perform elementary research of legal citations.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: [e-mail]