Senior Administrative Assistant (Division 66) - Probate Court

State-of-Missour; Clayton (MO); On-site; USD 42,000 - 55,000; Full time

Job summary

Missouri Judiciary is seeking a Senior Administrative Assistant to perform highly responsible executive secretarial work in one of the largest circuits within the Missouri State Court System. Duties include maintaining circuit court dockets, scheduling hearings, and handling sensitive judicial matters for compliance with policies.

The role requires high school graduation with four years of secretarial or clerical experience.

Qualifications

• Graduation from high school is required.
• Experience as a secretary or in general clerical work is required.
• Knowledge of secretarial practices and procedures is preferred.

Responsibilities

• Screen callers and visitors and direct to appropriate staff.
• Schedule hearings and manage court calendars.
• Operate sound recording equipment in court and train staff to do so.
• Administer oaths to witnesses and jurors.
• Prepare summons for trust matters and manage case files.
• Draft orders, correspondence, and routine communications.

Skills

Secretarial duties

Business English

Court procedures

Education

High school diploma

Job description

Job Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why you\'ll love this position:

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Senior Administrative Assistant position to perform highly responsible executive secretarial work involving complex work methods in one of the largest judicial circuits within the Missouri State Court System. Work involves serving as secretary to a circuit clerk, probate judge, or probate commissioner in one of the largest courts. Supervision is received through personal conferences, general observation of work in progress and the review of completed work. An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of delegated secretarial responsibility such as maintaining circuit court dockets, coordinating secretarial workload, handling sensitive judicial and administrative matters for compliance with established policies and procedures.

General Duties:

Perform technical clerical work as administrative assistant for the Probate Commissioner will include but not limited to: provide clerical support by screening callers and visitors, answering questions of attorneys, paralegals and public or directing calls to the applicable probate staff, scheduling appointments, preparation of correspondence, memos, orders and judgments as directed by the Probate Commissioner. The clerk will schedule hearings, enter all associated docket codes, oversee the Commissioner’s dockets, serve in the courtroom by operating sound recording equipment as well as training other staff to do so, administer oath to witnesses and jurors, maintain judicial calendars, initiate all trust matters, prepare all summons for trust matters, add costs and schedule payouts, split adversarial matters and create subsequent files, review set and process heirship cases, assist and train coordinating Probate division clerks and perform other duties as assigned.

• Serves as secretary to a circuit clerk; probate judge, or probate commissioner; makes administrative decisions within designated areas; screens callers and visitors and refers matters to appropriate staff.
• Prepares information and answers questions in order to relieve superior of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders; opinions and other legal dictation and correspondence; may compose orders of routine nature.

Minimum Qualifications

Graduation from high school, and four years secretarial or general clerical experience.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred Qualifications

• Thorough knowledge of secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation and arithmetic.
• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: [e-mail]