Executive Secretary to Department Head

U.S. Pacific Fleet; Bremerton (WA); On-site; USD 55,000 - 70,000; Full time

Job summary

U.S. Pacific Fleet is seeking a detail-oriented administrative professional to support the Department Head and senior management in Bremerton, WA. The role focuses on clerical duties, timekeeping, budgeting, and liaison tasks across agency lines in a federal environment.

The ideal candidate will demonstrate strong typing, advanced Microsoft Office skills, and the ability to handle complex scheduling and meeting arrangements with discretion.

Qualifications

• Typing at least 40 words per minute.
• Experience in administrative tasks, including scheduling, correspondence and payroll inquiries.
• GS-08 education/experience requirements are described in the education section.

Responsibilities

• Perform clerical and administrative duties in support of the department head or senior management.
• Use Microsoft Office and travel management systems to accomplish secretarial functions.
• Establish priorities and manage appointments with initiative and discretion.
• Arrange meetings and appointments involving multiple agency activities beyond the Department Head’s organization.
• Receive and screen visitors, phone calls and emails for the Department Head or other entities.
• Review correspondence for completeness, clarity, format and grammar prior to signature.
• Compile and issue weekly, monthly, and quarterly reports.
• Make arrangements for conferences and notify attendees of date, time, place, and subject matter.
• Input time daily and oversee time and attestation administration.
• Establish and maintain files per Records Management requirements.
• Provide basic supply management (ordering and receipt).
• Perform basic budget tracking (expenditures, balances, awards, etc.).
• Use tact and knowledge of policies to liaise between the Department Head and subordinates and other personnel.

Skills

Typing 40 wpm

Administrative skills

Education

Two years graduate level education

Tools

Microsoft Office

Travel management systems

Job description

U.S. Pacific Fleet is seeking a detail-oriented administrative professional to support the Department Head and senior management in Bremerton, WA. The role focuses on clerical duties, timekeeping, budgeting, and liaison tasks across agency lines in a federal environment.

The ideal candidate will demonstrate strong typing, advanced Microsoft Office skills, and the ability to handle complex scheduling and meeting arrangements with discretion.