Executive Secretary to Chief Building Official

City of Long Beach; Long Beach (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of Long Beach, Department of Community Development, seeks an organized unclassified Secretary to provide executive-level support to the Superintendent of Building & Safety and the Permit Center, Planning and Inspections divisions. The role focuses on coordinating administrative activities, maintaining records, and meeting deadlines in a fast-paced regulatory setting.

The ideal candidate will have five years of secretarial/clerical experience, strong communication skills, and a valid

Qualifications

• Education equivalent to graduation from high school.
• Five (5) years of progressively responsible secretarial/clerical experience.
• A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel.

Responsibilities

• Provides executive-level administrative support to the Superintendent of Building & Safety and bureau-wide operations.
• Coordinates administrative activities, maintains records, monitors deadlines, and supports office priorities in a high-volume regulatory environment.
• Prepares and formats correspondence, memoranda, reports, notices, and presentations; tracks deadlines and coordinates with multiple bureaus and departments.

Skills

Executive support

Communication

Time management

Interpersonal skills

Administrative assistance

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat Pro

Job description

The City of Long Beach, Department of Community Development, seeks an organized unclassified Secretary to provide executive-level support to the Superintendent of Building & Safety and the Permit Center, Planning and Inspections divisions. The role focuses on coordinating administrative activities, maintaining records, and meeting deadlines in a fast-paced regulatory setting.

The ideal candidate will have five years of secretarial/clerical experience, strong communication skills, and a valid