Planning Office Coordinator and Meetings Support

City of Long Beach, California; California; On-site; USD 60,000 - 76,000; Full time

Job summary

The City of Long Beach, California is seeking a full-time unclassified Secretary (Office Coordinator) to support the Planning Bureau. The role reports to the Bureau Manager and handles a high volume of scheduling, meeting preparation, and clerical tasks across multiple boards and commissions.

Ideal candidates will have a high school diploma and at least five years of progressively responsible secretarial experience, plus a valid driver’s license.

Qualifications

• Graduation from high school or equivalent.
• Five (5) years of full-time, progressively responsible secretarial/clerical experience.
• Valid driver’s license or ability to arrange transportation for field travel.

Responsibilities

• Provide clerical support to the Planning Bureau and Planning Manager with scheduling.
• Support Planning Commission meetings, including setting up and running public comment.
• Schedule and coordinate Planning Commission meetings and prepare notices, agendas, and packets.
• Review staff reports and Council letters for accuracy and alignment with the Style Guide.
• Proofread correspondence and mentor junior clerical staff.
• Assist with onboarding/offboarding of Planning Bureau staff and manage files/records.

Skills

Scheduling

Clerical support

Communication

Customer service

Education

High school diploma

Tools

Microsoft 365

Adobe Acrobat Pro

Online meeting apps

Job description

The City of Long Beach, California is seeking a full-time unclassified Secretary (Office Coordinator) to support the Planning Bureau. The role reports to the Bureau Manager and handles a high volume of scheduling, meeting preparation, and clerical tasks across multiple boards and commissions.

Ideal candidates will have a high school diploma and at least five years of progressively responsible secretarial experience, plus a valid driver’s license.