Executive Secretary to Building & Safety Chief

City of Long Beach

California

On-site

USD 52,000 - 76,000

Full time

5 days ago

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Job summary

The City of Long Beach is seeking a full-time unclassified Secretary to provide executive-level administrative support to the Building & Safety Bureau, Permit Center, and related divisions. The role requires organizing daily operations, tracking deadlines, and maintaining records with a professional, confidential approach.

Ideal candidates have five years of progressive secretarial experience, a high school diploma or higher, and a valid driver's license.

Qualifications

Education equivalent to graduation from high school.
Five (5) years of progressively responsible secretarial/clerical experience.
A valid driver’s license, or the ability to arrange necessary transportation for field travel.

Responsibilities

Provide executive-level and bureau-wide administrative support to the Permit Center, Engineering and Plan Check, and Inspections divisions within the Building & Safety Bureau.
Coordinate administrative activities, maintain records, monitor deadlines, and support operational priorities in a high-volume regulatory environment.
Maintain calendars, schedules, tracking logs, records, and correspondence related to bureau activities and projects.
Prepare and update SOPs and related documents under management direction.
Promote high levels of customer service and clear communication with staff and the public.