Planning Office Coordinator: Public Meetings & Admin

City of Long Beach, California; Long Beach (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Long Beach, California is seeking a full-time unclassified Secretary (Office Coordinator) to support the Planning Bureau and report to the Bureau Manager. The role encompasses scheduling, meeting coordination, and preparation of notices and agendas for Planning Commission activities.

The ideal candidate will have five years of progressive secretarial experience, strong proofreading skills, and proficiency with Microsoft 365 and Adobe Acrobat Pro. Public service experience is a plus.

Qualifications

• Education equivalent to graduation from high school.
• Five (5) years full-time equivalent progressively responsible secretarial/clerical experience.
• A valid driver’s license, or ability to arrange transportation for field travel.

Responsibilities

• Provide clerical support to the Planning Bureau and backlog of scheduling requests.
• May serve as clerical support to the Planning Commission, including setting up meetings and running public comment.
• Schedules and coordinates Planning Commission meetings.
• Prepare public notices, agendas, meeting packets and communications to the Planning Commission.

Skills

Scheduling

Clerical skills

Microsoft 365

Proofreading

Customer service

Education

High school diploma or equivalent

Tools

Adobe Acrobat Pro

Job description

City of Long Beach, California is seeking a full-time unclassified Secretary (Office Coordinator) to support the Planning Bureau and report to the Bureau Manager. The role encompasses scheduling, meeting coordination, and preparation of notices and agendas for Planning Commission activities.

The ideal candidate will have five years of progressive secretarial experience, strong proofreading skills, and proficiency with Microsoft 365 and Adobe Acrobat Pro. Public service experience is a plus.