Executive Assistant to the Official

Hawaii Public Schools; Northern (KY); Hybrid; USD 53,000 - 64,000; Full time

Job summary

Hawaii Public Schools is seeking a Private Secretary I to manage confidential correspondence, scheduling, and receptionist duties for an administrator. The role requires strong clerical skills, accurate drafting, and the ability to organize meetings and travel arrangements.

The position emphasizes meticulous grammar, typing and dictation proficiency, and the ability to handle multiple tasks within a demanding office environment.

Qualifications

• General Experience: 6 months of English grammar, spelling and arithmetic tasks.
• Specialized Clerical Experience: two years typing, stenographic and/or clerical work experience.
• Secretarial Experience: three years of secretarial duties.
• Typing requirement: 40 net words per minute.
• Dictation requirement: 80 net words per minute.
• Substitution of Education for Experience: various substitutions allowed for clerical education.

Responsibilities

• Receive calls and visitors and route to the appropriate official.
• Plan conferences, brief participants, take notes and prepare summaries.
• Manage mail and action records; follow up on in-process work.
• Review outgoing letters for grammar and policy conformance; correct deviations.
• Maintain the official's calendar and schedule appointments and meetings.
• Draft letters and arrange for staff and overtime as needed.
• Conduct interviews for clerical staff and arrange staffing logistics.
• Organize official functions and arrange invitations and seating.

Skills

Typing 40 wpm

Dictation 80 wpm

English grammar

Attention to detail

Education

High school diploma

Secretarial/clerical diploma

Tools

Typewriter

Stenotype

Job description

Hawaii Public Schools is seeking a Private Secretary I to manage confidential correspondence, scheduling, and receptionist duties for an administrator. The role requires strong clerical skills, accurate drafting, and the ability to organize meetings and travel arrangements.

The position emphasizes meticulous grammar, typing and dictation proficiency, and the ability to handle multiple tasks within a demanding office environment.