Executive Secretary (serving Superintendent and School Board)

Lorena Independent School District; Lorena (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Lorena Independent School District is seeking an Executive Secretary to support the Superintendent and School Board. The role handles confidential information, coordinates calendar, meetings, and communications with district staff and the public.

Responsibilities include preparing agendas, minutes, correspondence, and reports; managing files; arranging travel; and ensuring smooth daily operations of the Superintendent’s Office.

Qualifications

• High school diploma or GED is required.
• Three+ years of advanced secretarial experience preferred.
• Experience in a public school district office is a plus.

Responsibilities

• Organize routine office activities for the Superintendent’s Office.
• Attend Board meetings and record minutes; maintain official records.
• Draft, assemble, and distribute Board meeting agendas and notices.
• Prepare correspondence, memoranda, and reports for the Superintendent.
• Coordinate staff recognition programs and calendar management.
• Greet visitors and respond to inquiries from staff and the public.
• Maintain confidential information and handle sensitive documents.
• Arrange travel for board members and administrators as needed.
• Review mail and organize board minutes and files.

Skills

Organization

Communication

Interpersonal skills

PC proficiency

Data processing

Drafting/composition

Grammar/Spelling

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Database software

Job description

Executive Secretary (serving Superintendent and School Board)

Lorena ISD ADMINISTRATION – Lorena, Texas (Open in Google Maps)

This job is also posted in ESC Region 12, and Lorena ISD.

Job Details

Job ID: 5954127

Application Deadline: Posted until filled

Posted: Oct 07, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Starting Date: Immediately

Primary Purpose: Ensure the superintendent’s office operates efficiently and provide clerical services to the superintendent and board of trustees. Handle confidential information and maintain frequent contact with district employees at all levels, outside agencies, and the general public.

Qualifications:

• High school diploma or GED

Special Knowledge/Skills:

• Excellent organization, communication, and interpersonal skills
• Knowledge of school district organization, operations, and administrative policies
• Ability to use a personal computer and software to develop spreadsheets, databases, and do word processing.
• Excellent data processing, drafting, composition, grammar, spelling, filing skills and ability to model such skills to others

Experience:

• Three years or more of advanced secretarial experience with extensive contact with people
• Prior experience in an office of a public school district preferred

Major Responsibilities and Duties:

1. Organize and manage the routine office activities for the Superintendent’s Office
2. Attend all Board meetings, record official minutes, and maintain official records/files, including archival records/files of the Board of Trustees.
3. Draft, assemble, and distribute electronic Board meeting agendas, schedules, and post and transmit the official notices of all Board meetings, ensuring compliance with the Texas Open Meetings Act, in consultation with the District’s legal counsel.
4. Prepare all correspondence, memoranda, and reports for the Superintendent using a personal computer.
5. Compile information and prepare reports as needed.
6. Coordinate staff recognition programs.
7. Other duties as assigned by the Superintendent or Board of Trustees.
8. Schedule appointments and maintain the district and superintendent’s calendar.
9. Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or problems to the superintendent.
10. Answer incoming calls and handle questions from the public, outside agencies, the board of trustees, and staff.
11. Organize and manage routine work activities of the executive office.
12. Maintain physical and computerized files, including board minutes and closed session records.
13. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and completing conference registration forms.
14. Review and distribute mail.
15. Maintain confidentiality of information.
16. Provide and collect transfer request applications and organize applications for review.

Serve as "Election Officer" for the yearly General Election and any other elections held by the district, under the direction and governing laws of the Office of the Secretary of State (SOS). Duties include, but are not limited to:

1. Prepare Candidate packets
2. Post election notices where mandated by the SOS office
3. Attend bi-yearly training
4. Coordinate election efforts with City of Lorena officials
5. Serve as early election coordinator
6. Remain current on Legislative issues or changes that will impact local elections
7. Notify and prepare results for Canvassing of Votes
8. Maintain election records on file as required by SOS office
9. Submit election information to SOS office
10. Adhere to the strict schedule of dates and times as presented by the SOS’s office "Election Calendar"

Supervisory Responsibilities: May supervise schedules and work assignments of the election workers.

Equipment Used: Personal computer, printer, copier, fax machine, scanner, calculator, multi-line telephone, binder, mail machine

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions; maintain emotional control under stress. Repetitive hand motions; prolonged use of a computer. Occasional prolonged and irregular hours.

LANGUAGE SKILLS: Ability to read and write correspondence. Ability to effectively respond to questions from administrators, faculty, parents, students, and the community. Strong communication, public relations, and interpersonal skills.

MATHEMATICAL SKILLS: Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.

REASONING ABILITIES: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and the ability to adjust focus.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Teddy Clevenger , Superintendent
• ADMINISTRATION
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.