Office Manager: Security Operations Unit #00509

Commonwealth of VA Careers; Virginia (MN); On-site; USD 46,000 - 71,000; Full time

Job summary

Dept of Corre - Central Admin in Virginia is seeking an Office Manager: Security Operations Unit to provide procurement‑centered administrative and analytical support. The role coordinates assignments, tracks orders, and ensures timely acquisition of goods and services essential to unit operations.

The candidate will interpret policies, manage requisitions in eVA, maintain inventory records, and prepare budget tracking materials.

Qualifications

• High school diploma or equivalent.
• Valid driver's license.
• Detailed knowledge of procurement procedures and state purchasing guidelines.
• Experience with administrative support across multiple units.
• Experience with procurement systems, preferably eVA.
• Ability to interpret policies to ensure compliant operations.
• Strong computer skills: drafting, spreadsheets, presentations.
• Ability to manage multiple assignments with accuracy.

Responsibilities

• Provide procurement-centered administrative and analytical support to the Operations and Logistics Unit.
• Initiate assignments, prioritize operational needs, and ensure timely goods and services acquisitions.
• Track and convey procurement and logistical data with accurate documentation.
• Support budgeting, inventory, and unit readiness.

Skills

High school diploma

Driver's license

Procurement procedures

State purchasing guidelines

Administrative support

eVA experience

Requisition processing

Inventory reconciliation

Policy interpretation

Advanced computer skills

Data tracking

Multitasking ability

Tools

eVA

Job description

Title: Office Manager: Security Operations Unit #00509

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,740.00 - $71,353.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: State Farm Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Reports to the Supervisory Operations Specialist and provides procurement‑centered administrative and analytical support to the Operations and Logistics Unit. Serves as a key link in initiating assignments, prioritizing operational needs, and ensuring the timely acquisition of goods, services, and materials essential to unit functions. Reviews, tracks, and conveys critical procurement and logistical data, ensuring accurate documentation, compliance‑aligned responses, and effective coordination that supports operational readiness across assigned units.

Minimum Qualifications

• High school diploma or equivalent.
• Valid driver’s license.
• Detailed knowledge of business office practices, procurement procedures, and state purchasing guidelines.
• Experience performing administrative support duties such as correspondence management, recordkeeping, workflow coordination, and providing operational support across multiple units.
• Experience with procurement systems, preferably eVA, including processing requisitions, coordinating orders, maintaining inventory, and reconciling purchase card transactions in compliance with established policies.
• Ability to interpret and apply policies, guidelines, and procurement rules to ensure compliant and efficient operations.
• Strong computer skills, including the ability to draft and proofread correspondence, manage spreadsheets, prepare presentations, and develop tracking systems to support procurement, inventory, and budget activities.
• Demonstrated ability to manage multiple assignments, analyze issues, and recommend solutions while maintaining accuracy, professionalism, and ethical standards.

Additional Considerations

Knowledge of eVA, purchase card, and procurement and contracting protocols. Demonstrated ability to communicate with department management, and to coordinate office activities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre‑employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.