Program Support Tech: Haynesville Correctional Center #00090

Commonwealth of VA Careers; Virginia (MN); On-site; USD 39,000 - 55,000; Full time

Job summary

Haynesville Correctional Center in Virginia seeks a Program Support Tech to provide direct HR program support to staff, including timekeeping, employee relations, recruitment, benefits, and various HR duties. It oversees the Short Term Disability program and monitors FMLA and parental leave compliance.

The position involves assisting semi-monthly payroll, creating DOC-3s, sending packets to the payroll office, and preparing employment and interview materials.

Qualifications

• Ability to research and analyze data to prepare routine reports.
• Proficient in Microsoft Word and Excel for office tasks.
• Experience inputting data into automated databases.
• Ability to prioritize, meet deadlines, and complete tasks timely.
• Strong oral and written communication with customers and staff.
• Extensive experience providing customer service and administrative support in a professional office.
• Ability to set up and maintain filing systems.

Responsibilities

• Provide direct HR program support to staff relative to timekeeping, employee relations, recruitment, benefits programs, and various HR areas.
• Oversee and administer Short Term Disability program and monitor FMLA and parental leave compliance.
• Assist in semi-monthly payroll, create DOC-3's, send packets to payroll office, and key transactions.
• Create employment packets for all new hires. Create interview packets.

Skills

Data analysis

MS Word & Excel

Database input

Prioritization

Communication

Customer service

Administrative support

Filing systems

Tools

Outlook

Access

Publisher

Cardinal

PageUp

Job description

Title: Program Support Tech: Haynesville Correctional Center #00090

State Role Title: Admin and Office Spec III

Hiring Range: $38,807.00 - $54,617.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Haynesville Correctional Ctr

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

To provide direct Human Resource program support to staff relative to timekeeping, employee relations, recruitment, benefits programs, and various other areas of Human Resources as required. Oversees and administers Short Term Disability program and monitors each case along with Family Leave Medical Act (FMLA) and Parental Leave compliance. Assists in all facets of semi‑monthly payroll, creates DOC-3's, sends packets to payroll office at Atmore headquarters, keys transactions into Cardinal and Page‑up. Creates employment packets for all new hires. Creates interview packets

Minimum Qualifications

Demonstrated ability to research and analyze data in order to reach logical conclusions and prepare routine reports. Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Demonstrated skill in inputting data into an automated database other than Microsoft Office. Ability to prioritize work, meet deadlines and complete tasks in a timely manner. Ability to communicate effectively (both oral and written) with customers, employees, and other individuals to answer questions, disseminate or explain information in a courteous manner. Considerable recent experience providing customer service and administrative support to include word processing, filing and other related duties in a professional office setting. Demonstrated ability to set up and maintain automated and manual filing systems.

Additional Considerations

Knowledge of State Procurement and Electronic Virginia (eVa). Skill in the use of Outlook, Access, and Publisher. Recent experience providing customer service and administrative support in a professional office setting. Recent experience using office equipment (i.e., computers, printers, copier, and fax machine).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre‑employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.