Office Service Specialist: DOC Headquarters #01412

Virginia Department of Corrections; Richmond (VA); On-site; USD 37,000 - 49,000; Full time

Job summary

Virginia Department of Corrections in Richmond, VA, is seeking an Office Service Specialist at DOC Headquarters to provide clerical and administrative support, maintain filing systems, copy and distribute materials, and purge inactive files.

This role involves data entry into forms and agency systems, keyboarding duties, and producing administrative reports and correspondences. The position is based at DOC Headquarters in Richmond and offers a stable government-sed employment opportunity.

Qualifications

• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Recent experience providing customer service and administrative support in a professional office setting.

Responsibilities

• Provides clerical and administrative support.
• Maintains filing systems, copies, distributes materials, and purges inactive files.
• Performs keyboarding duties, entering data into forms, documents, and agency data systems.
• Produces administrative reports and correspondences.

Skills

Microsoft Word

Microsoft Excel

Customer service

Data entry

Multi-line phone system

Tools

Microsoft Office

Job description

Title: Office Service Specialist: DOC Headquarters #01412

State Role Title:Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides clerical and administrative support. Maintains filing systems, copies, and distributes materials, and purges inactive files. Performs keyboarding duties, entering data into forms, documents, and agency data systems. Produces administrative reports and correspondences.

Minimum Qualifications

Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements Recent experience providing customer service and administrative support in a professional office setting.

Additional Considerations

Knowledge of Clerical and/or administrative support experience in the Correctional and/or alternative setting. Courses in office administration or equivalent training. Working knowledge of a multi-line communication system. Experience in filing or record keeping or data entry.

Special Instructions

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804 - 910 - 7937

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.