Fiscal Technician (Hourly): Central Administration #W0172

Socket.dev; Richmond (VA); On-site; USD 26,000 - 36,000; Part time

Job summary

The Virginia Department of Corrections is hiring an hourly Fiscal Technician to support the Central Administration. The role focuses on managing a centralized mailbox for pay statements and facilitating documentation for court-ordered credits.

It is capped at 1,500 hours per year and limits hours per week, with no state benefits for hourly staff. Position requires strong numerical and bookkeeping skills, proficiency in Microsoft Office, and the ability to retrieve and summarize payroll data from

Qualifications

• Demonstrated experience performing detailed work with numerical data and calculations.
• Working knowledge of bookkeeping/accounting principles and practices.
• Experience researching payroll and earnings information from applicable systems.
• Ability to prepare routine financial reports and statements.
• Strong office procedures, equipment, and Microsoft Office proficiency.
• Proven data entry skills including non-Microsoft databases.

Responsibilities

• Manage a centralized mailbox handling pay statement requests from 37 facilities.
• Process requests related to community service credits and court costs.

Skills

Attention to detail

Numerical data

Bookkeeping principles

Payroll data retrieval

Financial reporting

Microsoft Excel

Microsoft Word

Data entry

Job description

Title: Fiscal Technician (Hourly): Central Administration #W0172

State Role Title:Admin and Office Spec III

Hiring Range: $18.66 - $26.26

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Corrections is seeking a dependable, organized, and detail-oriented individual to fill a wage position within the Financial Systems and Reporting Unit.

This position will be responsible for managing an established centralized mailbox that receives pay statement request forms from all 37 correctional facilities. These requests are submitted on behalf of incarcerated individuals seeking documentation of community service or work performed during incarceration. The pay statements may be used to support requests for credits toward court-imposed fines and costs.

This is an hourly position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The hourly employment period resets on May 1 of the following year. All hourly employees are limited to working no more than 29 hours per week on average over the 12-month period. This hourly position offers no state benefits.

Minimum Qualifications

• Demonstrated experience performing detailed work with numerical data and to make mathematical calculations rapidly and accurately.
• Working experience with bookkeeping/accounting principles and practices.
• Experience researching and retrieving relevant work assignment, payroll, and earnings information from applicable systems.
• Demonstrated experience preparing routine financial reports and statements.
• Considerable knowledge of office practices, procedures, and office equipment.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Demonstrated skill in inputting data into an automated database other than Microsoft Office.
• Ability to provide information and communicate effectively with employees and staff.
• Ability to interpret and follow prescribed operating instructions and related policies, procedures, and guidelines.

Additional Considerations

• Advance Knowledge in accounting/bookkeeping or equivalent training.
• Experience with payroll, financial systems, records management, or correctional operations.

Special Instructions

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.