Executive Secretary & Project Coordinator

Niles-Township-High-Schools-District-219; Skokie (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Niles Township High Schools District 219 seeks an Executive Secretary to provide diversified secretarial support to the administrator, convey information about department functions, coordinate projects and site activities, and ensure efficient operation of support functions.

The role requires strong English communication, ability to manage multiple tasks, and collaboration with diverse groups within a 260-day calendar environment.

Qualifications

• Targeted, job related experience.
• Experience working successfully in a diverse, multicultural environment.
• Perform multiple tasks with adaptability to changing job conditions.
• Operate standard office equipment and relevant software applications.
• Plan and manage projects effectively.
• Perform basic bookkeeping and record-keeping tasks.
• Read and interpret technical information.
• Compose a variety of documents.
• Confidentiality in handling sensitive information.

Responsibilities

• Attends department and/or in-service meetings to record minutes and coordinate materials.
• Supports assigned administrative personnel with their functions.
• Represents the Administrator in their absence.
• Assists substitutes to ensure programs continue.
• Responds to inquiries from internal and external parties.
• Schedules activities for the assigned administrator.
• Compiles data for reports and prepares documents.
• Maintains documents and records per guidelines.
• Coordinates projects and monitors progress.
• Oversees office work activities to meet deadlines.
• Collects payments for events.
• Procures supplies and reconciles budget balances.
• Performs other duties to support District 219.

Skills

Multitasking

Office software

Project management

Bookkeeping

Written communication

Verbal communication

Job description

Niles Township High Schools District 219 seeks an Executive Secretary to provide diversified secretarial support to the administrator, convey information about department functions, coordinate projects and site activities, and ensure efficient operation of support functions.

The role requires strong English communication, ability to manage multiple tasks, and collaboration with diverse groups within a 260-day calendar environment.