Dynamic School Personnel & Curriculum Admin Assistant

Sylvania; Niles Charter Township (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Niles Community Schools is seeking a dynamic Personnel & Curriculum Administrative Assistant to support the personnel and curriculum offices. Strong communication, organization, and professionalism are essential for daily interaction with staff, administrators, and the community.

The successful candidate will manage scheduling, records, correspondence, and credentialing tasks, maintain files, coordinate professional development, and assist with onboarding while ensuring accuracy and

Qualifications

• Ability to work in a fast-paced environment.
• Strong organizational skills with the ability to multitask.
• Excellent time management skills and the ability to prioritize work.
• Takes initiative, independently identifies solutions, and takes appropriate action to support.
• Proficiency in Google Suite and Microsoft Office.
• Flexible and willing to change directions quickly.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule interviews and conduct tests when appropriate.
• Assist with employee email account set-up, maintain acceptable use policy, and assign accounts and key card access.
• Create new hire, resignation, and retirement letters and prepare certified mail.
• Run background checks via Michigan State Police ICHAT system and Indiana Court System.
• Set up and monitor SafeSchools safety training modules.
• Perform recordkeeping tasks associated with personnel and curriculum funds.
• Provide employment verifications for present and former employees.
• Create and maintain staff IDs for all Niles employees.
• Execute clerical tasks for supervisors.
• Maintain and distribute Curriculum inventory.
• Manage service awards during School Family Week.
• Maintain and update district website and social media pages.
• Manage and assist with Kinder registration, including the use of the Student Information System.
• Manage employee contracts through Records.
• Maintain and update several employee Google spreadsheets.
• Coordinate the scheduling of professional development.
• Manage SCHECH professional development documentation for certified staff.
• Handle conference registrations, as well as travel and lodging accommodations for staff.
• Monitor and distribute incoming calls, faxes, mail, and email.
• Operate standard office equipment.
• Order and maintain supplies for the Curriculum and Personnel departments.
• Monitor and electronically file evaluations.
• Maintain employee physical and electronic files.
• Monitor and maintain safety and security access for doors.
• Assist with daily management and operations of curriculum/personell office, including screening visitors, phone calls, and mail.
• Operate standard office equipment.
• Order and maintain supplies for curriculum and Personnel departments.
• Maintain multiple calendars.
• Purge files as needed.
• Assist Human Resources in onboarding process.
• Other duties as directed by Assistant Superintendent, Director of Personnel and/or Superintendent of Schools.

Skills

Fast-paced environment

Organizational skills

Time management

Initiative

Google Suite

Microsoft Office

Attention to detail

Written communication

Verbal communication

Tools

Google Suite

Microsoft Office

Job description

Niles Community Schools is seeking a dynamic Personnel & Curriculum Administrative Assistant to support the personnel and curriculum offices. Strong communication, organization, and professionalism are essential for daily interaction with staff, administrators, and the community.

The successful candidate will manage scheduling, records, correspondence, and credentialing tasks, maintain files, coordinate professional development, and assist with onboarding while ensuring accuracy and