Executive Secretary - Part-Time (Evenings/Weekends)

Woodbridge Public Library; Woodbridge Township (NJ); In loco; USD 39.000 - 55.000; Part-time

Descrizione del lavoro

Woodbridge Public Library is seeking an Administrative Secretary to provide executive support to the Library Director and Assistant Director. This permanent part-time role offers 19 hours per week, with some evenings and weekends, and a salary of $34/hour.

The position requires five years of secretarial experience, and a 2-year secretarial program may substitute for experience. Excellent organizational and secretarial skills are essential.

Competenze

• Five years of experience as an executive or administrative secretary in public or private organizations.
• Secretarial program may substitute for two years of experience.
• Strong secretarial and administrative clerical skills.

Mansioni

• Maintain essential records and files.
• Maintain calendar and appointment schedules for administrative staff.
• Manage room booking software for meeting rooms.
• Prepare meeting agendas, attend meetings and record minutes.
• Greet and direct visitors.
• Screen and route incoming calls.
• Order and distribute office supplies and equipment.
• Assist with executive projects and other office tasks as needed.
• Prepare library correspondence, reports, and materials.
• Review invoices for errors.
• Attend workshops and training related to duties.
• Attend meetings and perform related tasks.

Conoscenze

Oral & written communication

Office methods

Typing

MS Word

MS Excel

PowerPoint

Follow instructions

Attention to detail

Math computations

Administrative writing

Interpersonal skills

Confidentiality

Organization

Formazione

2-year secretarial program

Descrizione del lavoro

Woodbridge Public Library is seeking an Administrative Secretary to provide executive support to the Library Director and Assistant Director. This permanent part-time role offers 19 hours per week, with some evenings and weekends, and a salary of $34/hour.

The position requires five years of secretarial experience, and a 2-year secretarial program may substitute for experience. Excellent organizational and secretarial skills are essential.