EXECUTIVE SECRETARY I

Caltrans; California; Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Hybrid telework potential

Permanent, full-time position

Job summary

Caltrans in Sacramento County seeks a Division Chief Secretary & Administrative Support to provide administrative assistance and secretarial support to the Division Chief, Deputy Division Chiefs, Office Chief(s), and staff. The role demands independent work and ability to manage time and workload effectively.

The position is permanent full-time with telework options. Salary ranges from $4,345.00 to $5,441.00 A, and applicants should be prepared to commute to the headquartered location as needed.

Responsibilities

• Provide administrative assistance and secretarial support to the Division Chief, Deputy Division Chiefs, Office Chief(s), and staff.
• Relieve the Division Chief of assigned administrative detail and manage workload time independently.

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

Job Code #:

JC-535600

Position #(s):

913-200-1247-002

Working Title:

Division Chief Secretary & Administrative Support

Classification:

EXECUTIVE SECRETARY I

Salary:

$4,345.00 - $5,441.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

California Department of Transportation

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Under the general direction of the Chief (CEA-B), Division of Design (DOD), the incumbent works independently to provide administrative assistance and secretarial support to the Division Chief, Deputy Division Chiefs, Office Chief(s), and staff as needed, and provides staff assistance on DOD program issues. The incumbent is responsible for relieving the Division Chief of assigned administrative detail, perform difficult and responsive secretarial work, and work independently to obtain facts and information to support decision making on behalf of the Division Chief. The incumbent will receive functional day-to-day oversight regarding workload, assignments, and time management from the Division Chief and Deputy Division Chiefs.

PARF: 53-27-0025 / JC: 535600

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

You will find additional information about the job in the Duty Statement.

Final Filing Date: 10/24/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).