EXECUTIVE SECRETARY I

State of California; California; Hybrid; USD 52,000 - 65,000; Full time

Job summary

California Department of Transportation (Caltrans) is seeking a Division Chief Secretary & Administrative Support to provide high-level secretarial support to the Division Chief, Deputy Chiefs and staff at our Sacramento headquarters. The role includes handling confidential information, coordinating schedules, and managing communications to aid decision-making.

The EXECUTIVE SECRETARY I position offers formal responsibilities for administrative operations and requires strong organizational

Qualifications

• Minimum qualifications require the Executive Secretary I classification.

Responsibilities

• Provide administrative assistance and secretarial support to the Division Chief and staff.
• Relieve the Division Chief of administrative detail and perform complex secretarial tasks with independent judgment.

Job description

Job Posting: Division Chief Secretary & Administrative Support

Department of Transportation

JC-535600

Title

Division Chief Secretary & Administrative Support (EXECUTIVE SECRETARY I)

Salary

$4,345.00 - $5,441.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date

10/24/2026

Work Location

1120 N Street, Sacramento (Sacramento County).

Position Details

Multiple positions may be filled from this recruitment.

Responsibilities

Under the general direction of the Chief (CEA-B), Division of Design (DOD), the incumbent works independently to provide administrative assistance and secretarial support to the Division Chief, Deputy Division Chiefs, Office Chief(s), and staff as needed, and provides staff assistance on DOD program issues. The incumbent is responsible for relieving the Division Chief of assigned administrative detail, perform difficult and responsive secretarial work, and work independently to obtain facts and information to support decision making on behalf of the Division Chief. The incumbent will receive functional day-to-day oversight regarding workload, assignments, and time management from the Division Chief and Deputy Division Chiefs.

Working Conditions

Incumbent will work in a climate-controlled office (in a modular workstation) under artificial light. Occasional travel to meetings, districts or construction field offices may be required. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. For permanent and limited term appointments, all commute expenses to the headquartered location will be the responsibility of the selected candidate.

Telework

Hybrid

Job Type

Permanent, Full Time

Facility

California Department of Transportation

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Eligibility and Qualifications

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applicants will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Accommodations

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Tabark Albarakat
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Minimum Requirements

• EXECUTIVE SECRETARY I