Executive Secretary 11

State of Michigan; Lansing (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

State of Michigan, Lansing, is seeking an Executive Secretary 11 to provide administrative support to the Bureau of Technology Services. The role coordinates recurring operational tasks, supports meetings and communication workflows, and helps track procurement and invoicing activities.

The position is full-time with state benefits, offering organized documentation, reliable follow-through, and flexible support across multiple functional areas.

Qualifications

• Six years of office experience involving administrative support practices, including progression through various secretary levels.

Responsibilities

• Provide administrative support to the Bureau of Technology Services.
• Coordinate recurring operational tasks and support meetings and communication workflows.
• Assist hiring and personnel processes.
• Help track procurement and invoicing activities.
• Enhance bureau efficiency through organized documentation and follow-through.

Skills

Administrative support

Meeting coordination

Documentation

Procurement tracking

Education

High school diploma

Job description

POSITION DUTIES - This position provides administrative support to the Bureau of Technology Services. The executive secretary coordinates recurring operational tasks, supports meetings and communication workflows, assists hiring and personnel processes, and helps track procurement and invoicing activities. The role enhances bureau efficiency through organized documentation, consistent follow‑through, and flexible support across multiple functional areas.

APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

Position Description - Executive Secretary 11

Education

Educational level typically acquired through completion of high school.

Experience

• Six years of office experience involving administrative support practices, including four years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre‑employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

Michigan Veterans Affairs Agency