Executive Secretary 11

State-of-Michigan; Lansing (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

The Michigan Veterans Affairs Agency seeks an Executive Secretary 11 to provide administrative support to the Bureau of Technology Services. The role coordinates recurring tasks, supports meetings and communications, assists hiring and personnel processes, and tracks procurement and invoicing to improve bureau efficiency.

This is a full-time civil service position requiring a high school diploma and substantial office experience; pre-employment drug test and background checks apply.

Qualifications

• Educational level typically acquired through completion of high school.
• Six years of office experience involving administrative support with progression through secretary levels.
• Pre-employment drug test and criminal background checks are required.

Responsibilities

• Provide administrative support to the Bureau of Technology Services.
• Coordinate recurring operational tasks and support meetings and communications workflows.
• Assist hiring and personnel processes and track procurement and invoicing activities.
• Enhance bureau efficiency through organized documentation and consistent follow-through.

Skills

Administrative support

Meeting coordination

Documentation skills

Education

High school diploma

Job description

POSITION DUTIES -This position provides administrative support to the Bureau of Technology Services. The executive secretary coordinates recurring operational tasks, supports meetings and communication workflows, assists hiring and personnel processes, and helps track procurement and invoicing activities. The role enhances bureau efficiency through organized documentation, consistent follow-through, and flexible support across multiple functional areas.

APPOINTMENT TYPE/BENEFITS -This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

Position Description - Executive Secretary 11

MDOSJOBS

Education

Educational level typically acquired through completion of high school.

Experience

Six years of office experience involving administrative support practices, including four years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

View the job specification at: Job Specification

Michigan Veterans Affairs Agency