Executive Secretary

Biogensys; Morris Plains (NJ); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Dress Code: Business Casual

Office-based work

Job summary

Biogensys is seeking an Executive Secretary in Morris Plains, NJ to provide professional secretarial support to Chiefs and Executives. You will manage calendars, handle calls, file, scan, and prepare minutes, using Microsoft Word, Excel, Teams, and Outlook 365.

This office-based role requires a High School diploma and at least two years of secretarial experience, strict confidentiality, and punctual, accurate work. Work hours are 8:00 AM to 4:00 PM with unpaid lunch.

Qualifications

• Minimum of High School Diploma Education and two (2) years of experience in secretarial and administrative work.
• Proficiency in Microsoft Office specifically Word, Excel, Teams, and Outlook 365.

Responsibilities

• Provide Secretarial Assistance to Chiefs/Executives.
• Scheduling of calendars for meetings/events.
• Answering telephones and taking messages.
• Filing, scanning, printing, faxing knowledge.
• Completion of agenda and meeting minutes.
• Prepare reports via Microsoft Excel and/or Word for submission to Chiefs.
• Reviews, routes, and sorts incoming correspondence.
• Tracking of staff time off requests.
• Maintains confidentiality of information discussed and files.

Skills

Secretarial work

Calendar management

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Outlook 365

Job description

We are hiring an Executive Secretary for one of our clients in Morris Plains, NJ.

Job Description:

• Provide Secretarial Assistance to Chiefs
• Scheduling of calendars for meetings/events
• Answering telephones and taking messages
• Filing, scanning, printing, faxing knowledge
• Completion of agenda and meeting minutes
• Skilled in Microsoft Office specifically Microsoft Word, Microsoft Excel, Microsoft Teams, Outlook 365
• Prepares reports via Microsoft Excel and/or Word for submission to Directors.
• Reviews, routes, and sorts incoming correspondence.
• Tracking of staff time off requests
• Maintains confidentiality of information discussed and files.

Job Duties are as follows:

• Provide Secretarial Assistance to the Chiefs/Executives
• Scheduling of calendars for meetings/events
• Answering telephones and taking messages
• Filing, scanning, printing, faxing knowledge
• Completion of agenda and meeting minutes
• Skilled in Microsoft Office specifically Microsoft Word, Microsoft Excel, Microsoft Teams, Outlook 365
• Prepare reports via Microsoft Excel and/or Word for submission to Chiefs.
• Reviews, routes, and sorts incoming correspondence.
  • Tracking of staff time off requests
  • Maintains confidentiality of information discussed and files.

Desired skills:

• Skilled in Microsoft Office specifically Microsoft Word, Microsoft Excel, Microsoft Teams, Outlook 365

Education and Experience required:

• Minimum of High School Diploma Education and two (2) years of experience in secretarial and administrative work.

Work hours:

• 8:00 AM to 4:00 PM
• Lunch (unpaid): 12:00 PM-1:00 PM

Additional information:

• Dress Code: Business Casual
• Work mode: Office