Executive Secretary

Nambiar Builders; Bloomington (IN); On-site; USD 3,100 - 5,000; Full time

Job summary

Nambiar Builders in Bengaluru, India, is seeking an Executive/Personal Secretary to support the executive team with coordination, communication, and admin tasks. The role offers a full-time on-site position at the D25 Marketing Office in Dommasandra, Bangalore.

Fresh graduates with MS Office and Advanced Excel knowledge are encouraged to apply. Experience in office administration is preferred, with emphasis on confidentiality and professional communication at all times.

Qualifications

• Graduate in any discipline from a recognized university.
• Strong MS Office and Excel skills required.
• Certification in Advanced Excel/office administration preferred.

Responsibilities

• Monitor and organize emails and prioritize responses.
• Coordinate updates across departments and track actions to closure.
• Manage calendars, meetings, and reminders.
• Prepare MIS reports using Advanced Excel.
• Assist in meeting notes, follow-up lists, and status reports.
• Maintain confidentiality and professional communication.

Skills

MS Excel

Verbal communication

Written communication

Organizational skills

Time management

Interpersonal skills

Attention to detail

MS Office

Education

Graduate degree

Advanced Excel / office admin certificate

Tools

MS Office

Advanced Excel

Job description

Job Description

Job Title: Executive/ Personal Secretary

About This Job

Nambiar Builders

Location: Greater Bengaluru Area, India

Work Mode: On-site

Industry: Real Estate

Job Description

Job Title: Executive/ Personal Secretary

Location: Nambiar D25 Marketing Office, Dommasandra, Bangalore

Interview Mode: Face-to-Face Interview

Experience: 0-2 Years

Employment Type: Full-time

Job Objective

• We are looking for a proactive, well-organized and detail-oriented fresher to join Nambiar Builders as an Executive / Personal Secretary. The role will support day-to-day executive coordination, communication and administrative activities while ensuring timely follow-up and smooth coordination across departments.

Key Responsibilities

• Monitor, check and organize emails; identify priority communications and ensure timely responses or follow-ups.
• Coordinate with all departments to collect updates, share information and track action items to closure.
• Manage calendars, meetings, appointments and schedules, including reminders and meeting coordination.
• Prepare and maintain MIS reports using Advanced Excel, including data consolidation, tracking and presentation of management information.
• Assist in preparing meeting notes, follow-up lists, status reports and other management-related documents.
• Maintain confidentiality of company and management information and demonstrate professional communication at all times.

Educational Qualification

• Graduate in any discipline from a recognized university.
• Strong working knowledge of MS Office, particularly Microsoft Excel.
• Candidates with additional certification/coursework in Advanced Excel or office administration will be preferred.

Required Skills & Competencies

• Good verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good interpersonal and coordination skills.
• Attention to detail with a structured approach to work.
• Proficiency in MS Excel, including formulas, data handling and MIS reporting.
• Ability to prioritize multiple tasks and meet deadlines.
• Positive attitude, willingness to learn and professional work ethic.