Executive Search Engagement & Office Coordinator

Trueplatform; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

True Search is seeking an Engagement Coordinator (EC) / Office Administrator (OA) to support Partners and Principals in search execution from our San Francisco office. The role combines project management for client/candidate journeys with day-to-day office operations and HR support as needed.

The role requires coordinating calendars, travel, expense reporting, and maintaining client/candidate data. Expect a hybrid schedule with onsite days and administrative oversight of office events and

Qualifications

• Flexible and adaptable to changing environments.
• Organized, detail-oriented, process-driven, accuracy-focused.
• Proactive problem solving and entrepreneurial thinking.
• Professional interpersonal and written communication skills.
• Strong business acumen and understanding of operations and strategy.

Responsibilities

• Owns the search calendar, prioritizes appointments, and coordinates with partners, clients, and candidates.
• Supports Partners scheduling, tracking and management of business development activities.
• Maintains Thrive database with search-related candidate and client information.
• Coordinates travel for partners and candidates—domestic and international.
• Processes expense reporting for partners and candidates.
• Acts as the office coordinator, greeting visitors and managing office operations and events.
• Liaisons with administrative vendors and handles office moves, supplies, and event planning.

Skills

Flexible

Organized

Problem Solver

Professional

Business Acumen

Education

Undergraduate degree

Tools

Apple

G-Suite

Job description

True Search is seeking an Engagement Coordinator (EC) / Office Administrator (OA) to support Partners and Principals in search execution from our San Francisco office. The role combines project management for client/candidate journeys with day-to-day office operations and HR support as needed.

The role requires coordinating calendars, travel, expense reporting, and maintaining client/candidate data. Expect a hybrid schedule with onsite days and administrative oversight of office events and