Executive & Office Coordinator

Overstock.com; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401k (6% match)

Flexible schedules

Tuition reimbursement

Leadership development program

Mentorship program

Employee resource groups

Job summary

Beyond Retail Group is seeking an executive assistant to support our leadership team in a fast-paced environment. The role involves managing calendars, booking travel, and handling expense reports, with opportunities to grow into operations roles.

Based in Coppell (DFW), the position requires strong communication, discretion, and a proactive mindset to keep executives on track and the office running smoothly.

Qualifications

• 2+ years in an EA, coordinator, or admin role.
• Experience juggling calendars and booking travel.
• Comfort with numbers — reconciling expenses or managing a budget.
• Microsoft 365 skills; Concur experience is a bonus.
• Clear, confident communication.
• Detail-oriented and adaptable, even outside 9–5.
• Trustworthy with confidential information from day one.
• Self-starter with ability to collaborate across teams.
• Curiosity about how businesses operate and flexible mindset.
• Warm, professional front-desk presence.

Responsibilities

• Own executive calendars end-to-end — scheduling meetings, blocking focus time, and juggling last-minute changes.
• Set up meetings with rooms, video links, and attendees.
• Book travel domestically and internationally; build realistic itineraries and handle disruptions.
• Own the expense process: prep and submit expense reports and track travel spend.
• Draft correspondence, prep materials, and keep digital files organized.
• Greet visitors and manage front desk duties with a professional presence.

Skills

EA experience

Calendar management

Travel booking

Expense budgeting

Microsoft 365

Communication skills

Attention to detail

Adaptability

Discretion with confidential info

Cross-team collaboration

Front desk presence

Education

High School Diploma

Tools

Outlook

Teams

Excel

Word

Concur

Job description

Beyond Retail Group is seeking an executive assistant to support our leadership team in a fast-paced environment. The role involves managing calendars, booking travel, and handling expense reports, with opportunities to grow into operations roles.

Based in Coppell (DFW), the position requires strong communication, discretion, and a proactive mindset to keep executives on track and the office running smoothly.