Executive Sales Assistant to the CRO | Ops & Events Pro

HEARTLAND-BUSINESS-SYSTEMS-LLC; Springfield (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation package

Growth opportunities

Community involvement

Personal development

Work life balance

Recognition and awards

Job summary

Heartland Business Systems is seeking a Sales Executive Assistant in Springfield, MO to provide high-level administrative support to the CRO and Sales leadership. This role acts as a trusted liaison across the Sales organization, handling confidential information with discretion and prioritizing competing demands.

The position involves managing the executive calendar, coordinating meetings and travel, overseeing expenses, and planning major events.

Qualifications

• Bachelor’s degree or equivalent experience.
• 6+ years of administrative experience including 3+ years supporting executive leadership.
• Strong judgment with autonomy and escalation as needed.
• Excellent organizational, prioritization, and time-management skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Outcome-focused mindset with ownership and initiative.
• Strong prioritization skills.
• Team player with a professional demeanor.

Responsibilities

• Partner with the CRO and Sales leadership to manage competing demands and support effective decision-making.
• Manage the executive calendar with strategic scheduling and gatekeeping.
• Coordinate internal and external meetings, leadership cadences, and cross-functional initiatives.
• Plan and execute key sales meetings and communications, including agendas and post-meeting follow-up.
• Coordinate domestic travel arrangements and align logistics for team members.
• Oversee expense management for the CRO, including submission and approval.
• Lead end-to-end executive and sales event planning (QBRs, Sales Kick Offs).
• Leverage AI to enhance business processes and drive efficiency.
• Support executive communications and social media presence with Marketing.
• Perform invoices, vacation approvals, performance coordination, and meeting logistics.
• Provide backup for other administrative functions.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Event planning

AI optimization

Social media

Communication

Decision making

Team player

Professional demeanor

Education

Bachelor's Degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Heartland Business Systems is seeking a Sales Executive Assistant in Springfield, MO to provide high-level administrative support to the CRO and Sales leadership. This role acts as a trusted liaison across the Sales organization, handling confidential information with discretion and prioritizing competing demands.

The position involves managing the executive calendar, coordinating meetings and travel, overseeing expenses, and planning major events.